Front Desk Coordinator

Position Overview

A well-established real estate company in Armonk, NY is seeking a professional and customer-focused Front Desk Receptionist to join the team on a contract basis. This individual will serve as the first point of contact for visitors, clients, agents, and vendors while providing administrative support to ensure smooth daily office operations.

Key Responsibilities

• Greet and assist clients, visitors, and vendors in a professional and welcoming manner.
• Answer, screen, and direct incoming phone calls.
• Manage the front desk and reception area, ensuring a positive office experience.
• Cook up conference room scheduling and prepare meeting spaces as needed.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies inventory and place orders when necessary.
• Aid real estate agents and office staff with administrative tasks.
• Enter, update, and maintain records and databases accurately.
• Prepare correspondence, reports, and other office documents.
• Support special projects and general office operations as assigned.

Qualifications

• A high school diploma or equivalent required.
• Previous experience in a receptionist, front desk, customer service, or administrative support role preferred.
• Real estate industry experience is a plus but not required.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Ability to handle multiple priorities while maintaining attention to detail.
• Professional appearance and customer-service-oriented attitude.

Preferred Skills

• Experience managing multi-line phone systems.
• Ability to maintain confidentiality and professionalism.
• Strong interpersonal skills and a positive, team-focused mindset.
• Experience scheduling appointments and coordinating meetings.

Benefits

• Competitive hourly pay.
• Opportunity to gain experience within the real estate industry.
• Collaborative and professional work environment.
• Contract assignment with potential for extension based on business needs and performance.

To Apply

Qualified candidates interested in this contract opportunity are encouraged to submit a resume highlighting relevant receptionist, administrative, or customer service experience. We look forward to speaking with professionals who are passionate about creating exceptional first impressions and supporting a busy office environment.