Front Desk Coordinator

Responsibilities

• Maintain various calendars, scheduling meetings, preparing agendas and activities
• Answer multi-line telephone and give information to callers, take messages, and transfer calls
• Order and maintain proper inventory of office supplies and office furniture for corporate office
• Provide oversight and, at times, bookings of travel arrangements on our digital travel booking platform for internal and external parties
• Routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files
• Greet customers and guests, handle their questions and concerns quickly, efficiently and professionally
• Aid in travel coordination throughout travel booking platform
• Plan, supervise, and coordinate all meetings and catered functions
• Plan, supervise, and coordinate all meetings and catered functions
• Plan, supervise, and coordinate all meetings and catered functions
• Plan, supervise, and coordinate all meetings and catered functions
• Make copies of correspondence and other materials
• Prepare, send out, and distribute daily mail
• Operate various office equipment and systems such as copiers, fax and postage machine, labeling software, and others
• Maintain a clean, organized reception area, conference rooms, and kitchens
• Support general office operations and administrative tasks as needed

Qualifications

• High School Diploma required; Associate’s or Bachelor’s Degree preferred
• 3 - 5 years of administrative assistant experience preferred, ideally at the executive level
• Proficiency with Microsoft Word, Excel, PowerPoint, and Internet; ability to create and maintain databases and complex spreadsheets
• Must be a resourceful self-starter who can work independently and work on multiple projects at once with the ability to handle interruptions well
• Must have absolute integrity, sound judgment, and an ability to maintain a high degree of confidentiality
• Must have good organizational and time management skills, as well as, have the ability to meet deadlines with appropriate attention to detail in a fast paced, highly dynamic environment
• Strong oral and written communication skills; must be comfortable speaking in front of groups
• Must have a strong customer focus and demonstrate the ability to build relationships internally and externally with a focus on meeting or exceeding service expectations