Front Desk Administrator

About the Role

Our client is seeking a professional and organized Front Desk Administrator to manage daily front office operations and provide administrative support. This role is the first point of contact for visitors, tenants, and vendors, requiring excellent communication skills and a customer-focused approach. The ideal candidate is detail-oriented, dependable, and capable of handling multiple tasks efficiently in a fast-paced office environment.

Responsibilities

• Greet and assist visitors, tenants, and vendors in a professional manner.
• Answer, screen, and direct incoming phone calls and emails.
• Maintain a clean, organized, and welcoming front desk area.
• Manage incoming and outgoing mail, packages, and deliveries.
• Schedule appointments, meetings, and maintain calendars.
• Provide administrative support including data entry, filing, and document management.
• Assist with office supply inventory and ordering.
• Coordinate with internal teams to ensure smooth office operations.
• Maintain accurate records and update systems as needed.
• Deliver excellent customer service and handle inquiries efficiently.

Requirements

• 1-3 years of experience in front desk, receptionist, or administrative roles.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent organizational and multitasking abilities.
• Professional demeanor and customer-service mindset.
• Ability to work full-time on-site in Houston, TX.

Preferred Qualifications

• Experience in a commercial office or property management environment.
• Familiarity with office management systems or software (e.g., Yardi is a plus).
• Experience handling high-volume calls and administrative tasks.

Ideal Candidate

• Friendly, professional, and approachable.
• Highly organized with strong attention to detail.
• Able to multitask and prioritize effectively.
• Reliable and proactive with a positive attitude.
• Strong team player with excellent communication skills.