Front Desk Administrative Assistant (Knight Const. & Supply)

About the role

Growing continually since 1968, Knight Const. & Supply, Inc. (KCS) is a General Contractor (WA license #KNIGHCS2810N) focused on large heavy construction projects and industrial plant facility maintenance. As a family-owned company and former U.S. Army Corps of Engineers National Civil Works Contractor of the Year Award winner, we enjoy close ties with Eastern Washington/Idaho communities around our Deer Park, WA headquarters.

For over 50 years, we have been lauded by public agencies, commercial clients, and federal officials for our work in building and updating hydraulic steel and concrete properties as well as their associated actuators. These projects control the water flow, fish passage, and barge traffic via dams on systems including the Columbia and Snake Rivers as well as other waterways in Oregon, Washington, Alaska, Idaho, Montana, and the Dakotas. With an uninterrupted reputation for quality, stable work environment, and long-term employees while providing training and opportunities as the company has grown, KCS seeks additional motivated people to carry on this tradition of excellence in the field and close-knit support within the community.

KCS maintains office, manufacturing, and fabrication facilities onsite featuring millwrights, electricians, heavy equipment and crane operators, as well as general laborers and administrative personnel. We want you to become a part of our team tackling some of the toughest hydroelectric and heavy industrial projects while enjoying the less hectic atmosphere of the region to enjoy family and friends in one of the most beautiful and unspoiled parts of the U.S.

As the first point of contact for visitors and callers, the Front Desk Administrative Assistant is a key role in our company. Making a professional and courteous impression is imperative. To be successful in this position, a person must independently perform the job duties listed below while maintaining a positive, solution-oriented working relationship with coworkers, vendors, and customers.

Responsibilities

These duties are those typically performed in this position. Employee may not perform all the listed duties and/or may be required to perform additional or different duties.

• Greet and direct visitors to the appropriate person or office.
• Answer, screen and forward incoming phone calls using Microsoft Teams calling.
• Manage company calendar; record vacations, absences, conference room scheduling, vehicle scheduling, and other events.
• Support the Project Managers, HR, Accounting, Contracts and Principals by assisting with various tasks.
• Collect and reconcile weekly timecards; distribute to appropriate managers for approval.
• Develop bid and spec books; make operation and maintenance manuals.
• Record equipment usage and code to appropriate project.
• Place orders for projects (i.e. porta potties and dumpster service).
• Update phone lists and office nameplates as needed.
• Create annual company calendar and Christmas card; send to print and mail to recipient list.
• Coordinate with vendors to ensure regular maintenance of office and equipment (printer maintenance, pest control, carpet cleaning, etc.)
• Arrange, coordinate, and support special events (i.e. lunches, meetings, etc.).
• Prepare mailings (USPS, UPS, FedEx); receive incoming mail and distribute to appropriate person; ensure outgoing mail is picked up by carrier.
• Maintain tidiness of front lobby, conference rooms, and breakroom; stock supplies, clean out refrigerators periodically, load/unload dishwasher.
• Check inventory and order office/breakroom/cleaning supplies when low.
• Work within and promote corporate vision, mission, and values of the organization.
• Performs other duties as assigned.

Requirements

The following generally describes the knowledge and ability required to enter the job and/or learned within a short period of time to successfully perform the assigned duties.

• High