Freelance In-Person Event Specialist - Portage, MI

Responsibilities

• Cook up all of the event details
• Ship out event materials
• Arrange staffing for each event
• Be our next onsite Event Coordinator
• Prepare for virtual planning meetings
• Take ownership and responsibility of our in-person events
• Be the Visit.org representative, leader, and problem solver at events
• Manage check-in process for in-person events
• Problem-solve issues like missing supplies, late staff, technology challenges, etc.
• Escalate issues to the Events Team when necessary
• Send consistent updates, photos, and videos to Events Team throughout the event
• Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
• Pack supplies and add shipping labels which may include loading boxes

Requirements

• Fluency in English and strong communication skills
• Based in Portage, MI, United States
• Schedule flexibility with availability to work on a contract per-event basis, as needed
• Experience in complex, large-scale events and smaller executive-level intimate events
• Resourcefulness, ability to exhibit grace under pressure, and solutions-minded in ambiguous situations
• Quick thinker — able to problem-solve on the fly
• Self-starter who is organized and detail-oriented
• Able to work flexible hours, including nights and weekends, as needed
• Willing and eager to travel to various areas of the local region
• Super strong interpersonal and customer service skills, especially in fast-paced situations
• Able to wear many hats and take on varied tasks and projects
• Comfort being present and interacting with large crowds
• Able to lift, slide, and carry up to 30 lbs. and stand for an extended period of time