Free People Part-Time Purchase Order Assistant

About the Role

Support the Free People business by managing and monitoring daily operational functions within a designated buying category. Offer support to Buying Team partners to ensure execution of purchase orders and related details are complete and on time, helping to grow the Free People brand across all channels: direct, retail, wholesale, marketplaces, and international.

Responsibilities

• Enter and revise purchase orders for all channels within specific categories.
• Ensure daily entry of purchase orders and purchase order revisions.
• Manage proper feeding of purchase orders to ticketing bureaus.
• Maintain purchase order ship-to locations, ensuring correct PO splits to Distribution Centers.
• Communicate purchase order changes with cross-functional partners.
• Partner with the Buying Team on revisions such as quantity, style/color, and date changes.
• Manage price changes for specific categories and key them in Island Pacific and Blue Cherry.
• Resend purchase orders to ticketing bureaus as needed.
• Hold weekly meetings with Buying partners to ensure timely delivery of purchase orders to Distribution Centers.
• Act as liaison between the Buyer and Distribution Centers & Accounts Payable for purchase order-related issues (e.g., overages, shortages, receipt discrepancies).
• Manage style creation in Island Pacific and Blue Cherry.
• Ensure correct product status (active or restricted) based on location and channel.

Qualifications

• Excellent communication skills.
• Very detail-oriented to ensure accurate data entry.
• Strong time management skills.
• High sense of urgency and ability to manage multiple priorities.
• Quick learner with strong retention of information.
• Analytical mindset with comprehension of how multiple systems interact.
• Works well within a team environment and demonstrates strong interpersonal skills.
• Proficient in Excel, Word, and Outlook.
• Experience in Island Pacific, Blue Cherry, and/or Tradestone is a plus.
• Bachelor’s Degree preferred but not required.

Benefits

URBN offers comprehensive perks and benefits to employees, including:

• Medical, dental, and vision coverage.
• Paid time off (PTO).
• Generous employee discounts.
• Retirement savings plans.
• Additional benefits may vary by location and employment status.

For more details, visit www.urbn.com/work-with-us/benefits.