Foreign Trade Zone/DEA Coordinator

RESPONSIBILITIES

• Operate the FTZ/DEA inventory control, using our ERP systems Tecsys and QAD FTZ.
• Verify and audit inventory transactions; process and related data are complete and accurate.
• Request or compile necessary import documentation, such as customs invoices, certificates of origin, and cargo-control documents.
• Track and manage receipts by monitoring inbound shipments; prepare in-transit entries and/or permit-to-transfers as required.
• Prepare, maintain, and record all daily, weekly, monthly, quarterly, and annual FTZ/DEA forms and reports ensuring that they are timely, complete, and accurate.
• Work to ensure inventory transactions are recorded accurately and resolve issues in accordance to established FTZ/DEA policies and procedures.
• Advise others on import and export restrictions, FTZ/DEA requirements, quotas, or other Customs-related matters.
• Confer with distribution centers, shippers, and officials of various agencies to facilitate clearance of goods through customs and quarantine.
• Maintain proper record keeping and management reporting.

QUALIFICATIONS AND JOB SPECIFICATIONS

• A bachelor’s degree in business / supply chain, Logistics or related field and a minimum of 3-5 years of experience in an FTZ, import operations, or customs compliance function field or an equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
• Ability to work in a fast-paced environment with ability to manage multiple tasks with effective organizational skills and able to establish priorities.
• Experience performing any combination of routine calculating, posting, and verifying duties to obtain data for use in maintaining regulatory compliance records.
• Analytical and problem-solving skills.
• Ability to work with demanding deadlines.
• Excellent communication skills (verbal and written).
• Strong computer literacy (including MS Office and FTZ QAD entry/admission filing software).
• Ability to check the accuracy of figures, calculations, and postings pertaining to business transaction records.
• Attention to Detail — Job requires being careful about detail and thorough in completing work tasks within specific timeline rules.

TECHNICAL EXPERTISE

• Navigate through ERP system – Tecsys Elite and QAD FTZ.
• Intermediate Microsoft Office skills: Outlook, Excel (including Statistics and Pivot Tables), Access, PowerPoint, Word.
• Experience with warehouse or supply chain environments.
• Understanding of supply chain transportation.
• Experience conducting/ tracking analytics related to Client performance.
• Excellent verbal and written communication skills.
• Clear and Professional diction in English.
• Professional phone etiquette.

Additional Employment Requirements

• Must be able to successfully pass all preliminary employment requirements (i.e., background check and drug screen).
• Must have a valid driver’s license.

PHYSICAL/MENTAL/VISUAL DEMANDS

• Activities occur within a typical office environment.
• Hazardous conditions may exist, such as proximity to moving mechanical parts, electrical current, and working in high places.

EQUIPMENT OPERATED

• Laptop computer, cell phone, fax machine, copier, and desk phone.
• Systems: Outlook, Excel, Word, PowerPoint, QAD FTZ and Tecsys Elite (Warehouse Management System).

LIFE SCIENCES LOGISTICS IS AN EQUAL OPPORTUNITY EMPLOYER THAT TAKES AFFIRMATIVE ACTION TO EMPLOY AND ADVANCE IN EMPLOYMENT INDIVIDUALS WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, PROTECTED VETERAN STATUS, DISABILITY, SEXUAL ORIENTATION, OR GENDER IDENTITY. REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO PERFORM THE ESSENTIAL FUNCTIONS. NO AGENCIES!