Foreclosure Legal Assistant

Essential Duties And Responsibilities

• Case Management: Process and manage foreclosure cases accurately and in compliance with client-specific, state, and federal guidelines.
• Document Preparation: Prepare, review, and file foreclosure-related documents, ensuring accuracy and completeness.
• Data Entry and Tracking: Input and maintain data in case management systems, ensuring records are updated in real-time and deadlines are met.
• Client Communication: Communicate with clients professionally and promptly to provide updates, address inquiries, and resolve issues as needed.
• Internal Coordination: Collaborate with team members, Supervisors, and Managers to ensure efficient workflow and meet departmental goals.
• Compliance and Quality Control: Follow established procedures and compliance guidelines; identify potential issues and escalate as necessary.
• Reporting: Generate reports on file status, timelines, and other key metrics as requested by management.
• Process Improvement: Identify opportunities to enhance workflow efficiency and recommend process improvements.
• Training Support: Assist with training new team members by sharing knowledge and best practices as needed.
• Deadline Management: Ensure all tasks and filings are completed within required timeframes to avoid delays and maintain client satisfaction.

Requirements

• Minimum Qualifications (Knowledge, Skills, and Abilities): High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred. Minimum of 2 years of experience in foreclosure, mortgage servicing, or a related legal field. Familiarity with foreclosure processes, legal terminology, and state-specific requirements. Strong organizational and time management skills. Attention to detail and accuracy in all tasks. Effective communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and both firm and client case management systems. Ability to follow procedures and meet deadlines consistently.
• Abilities: Ability to manage a high volume of work in a fast-paced environment. Ability to maintain confidentiality and handle sensitive information. Ability to problem-solve and escalate issues appropriately. Ability to work independently and collaboratively within a team.

Physical Demands and Work Environment

• Prolonged time sitting at a desk typing, using, and looking at a computer.

Benefits

• 4 weeks of PTO from day one (which increases with tenure)
• Paid Parental and Grandparent Leave
• 7 Paid Company Holidays and your birthday off every year
• Full suite of healthcare insurance options including health, dental, vision, STD, LTD, Accident, Critical Illness, Voluntary Life and AD&D coverage, and more
• Company-covered Term Life Insurance, AD&D Insurance, and Employee Assistance Program
• 401k (with company match)
• Extensive Training and Development Opportunities
• Flexible work schedules including in-office, hybrid, and remote working capabilities
• And more!