Food Safety&Regulatory Compliance Specialist

About the role

We are seeking a full-time Food Safety & Regulatory Compliance Specialist to join our Food Safety & Quality team at our facility in Billerica, MA. This role is responsible for managing the full lifecycle of food safety and quality documentation for ColdSnap and our co-packing partners — including incoming ingredient supplier documentation such as GFSI certifications, Letters of Guarantee (LOGs), HACCP plans, ingredient specifications, allergen statements, microbiological reports, and nutrition statements. This is a great opportunity for an experienced SQF practitioner, document control or regulatory professional who wants to play a central role in maintaining a food-safe, audit-ready culture at a fast-growing food technology company.

Responsibilities

• Document Control Management: Serve as the primary administrator of Certdox (our document control system), managing document intake, routing, approval workflows, version control, and archiving for our SQF system and food safety and quality records.
• Supplier & Ingredient Documentation: Collect, review, and maintain incoming ingredient supplier documentation, including GFSI (SQF/BRC/FSSC22000) certifications, Letters of Guarantee (LOGs), HACCP plans, Kosher certificates, Certificates of Analysis (COAs), ingredient specifications, allergen statements, microbiological reports, and nutrition statements.
• Document Lifecycle Oversight: Track document expiration dates and renewal timelines (certifications, specifications, LOGs, etc.) and proactively follow up with suppliers and co-packers to ensure documentation remains current and audit-ready at all times.
• Co-Packer Coordination: Serve as the point of contact for co-manufacturing/co-packing partners regarding documentation requirements, ensuring their food safety and quality records are complete, compliant, and properly maintained within Certdox.
• Specification Management: Maintain organization of finished product, ingredient, and packaging specifications in coordination with Food Science, Quality, and Procurement teams.
• Regulatory Compliance Support: Support compliance with FDA, USDA, Kosher, NGMO Project, Organic, and other applicable local, state, and federal food safety regulations by ensuring required documentation is accurate, complete, and readily retrievable.
• Audit Readiness: Support the Food Safety team with organizing documentation in advance of internal audits, third-party/GFSI audits, and regulatory inspections; assist with pulling records during audits and closing out any documentation-related findings.
• HACCP & Quality System Documentation: Support with updating HACCP plans, SOPs, GMPs, and other quality system documentation, ensuring all documents reflect current approved processes.
• Allergen & Label Compliance: Maintain allergen statements and support review of ingredient statements and nutrition panels to ensure label and formulation accuracy.
• Inventory & Traceability Support: Support inventory control