Food Safety & Regulatory Compliance Coordinator

About the role

The Food Safety Regulatory Compliance Coordinator is responsible for managing and maintaining food safety and regulatory documentation systems to ensure compliance with company policies, customer requirements, and regulatory standards. This role supports the organization through document control administration, records management, audit preparation, and coordination of food safety and compliance meeting materials.

Responsibilities

• Maintain and control food safety, occupational safety, regulatory, and operational documents and records.
• Ensure documentation complies with company standards and applicable regulatory requirements.
• Manage document revisions, approvals, distribution, retention, and archival processes.
• Maintain training records, compliance logs, corrective action documentation, and audit files.
• Prepare agendas, meeting materials, action item trackers, and supporting documentation for food safety and regulatory meetings.
• Support internal, customer, and third-party audit preparation activities.
• Aid in maintaining compliance programs including SQF, GMPs, HACCP, Organics, and regulatory documentation systems.
• Cook up and organize records from cross-functional departments at our Roastery and Cold Brew locations.
• Coordinate collection and organization of records from cross-functional departments at our Roastery and Cold Brew locations.
• Monitor documentation completion and follow up on overdue records or required updates.
• Support continuous improvement initiatives related to document management and compliance systems.
• Aid in onboarding and annual compliance training for operations teams.
• Perform additional duties and projects as assigned.

Qualifications

• Experience in food manufacturing, food safety, quality assurance, regulatory compliance, or document control required.
• Experience working with SQF, HACCP, GMPs, FDA, or food manufacturing compliance systems preferred.
• Strong written and verbal communication skills.
• Strong organizational and administrative skills.
• High attention to detail and accuracy.
• Proficient in Microsoft Office, Google Workspace, and document management systems.
• Ability to manage confidential information and work independently.