FMLA Specialist

Essential Job Functions

• Oversees the coordination of FML and Parental Leave for HHS and DSHS.
• Reviews FMLA/Parental Leave documentation to ensure completion, accuracy and provides technical guidance and approvals and recommendations on FML and Parental leave.
• Evaluates employee FMLA / Parental Leave documentation to ensure accuracy and facilitates resolution of FMLA/Parental Leave documentation issues.
• Provides advice and counsel to employees and managers regarding coordination and completion of FMLA forms, reports, related documentation and leave processing.
• Collaborates with HR Employee Relations (ER) staff regarding employee FMLA leave and Parental Leave inquires, issues and events.
• Coordinates the clarification of incomplete or insufficient FMLA/Parental Leave documentation and assists in obtaining updated FMLA/Parental Leave documentation as appropriate.
• Responds to inquiries and advises management and staff regarding FMLA, Parental Leave, and related leave policies and procedures.
• Prepares and disseminates information regarding FMLA, Parental Leave and related leave policies and procedures in response to inquiries or as requested.
• Coordinates the implementation of FMLA/Parental leave-related administrative projects, assignments and initiatives assigned by HR management.
• Coordinates and completes special assignments and projects as delegated by HR management or designees.

Knowledge, Skills and Abilities (KSAs)

• Knowledge of human resources related policies, functions, and operations and programs.
• Familial Medical Leave Act (FMLA) and Parental leave state and federal laws and regulations and employee leave programs.
• Human resources management principles and practices.
• Human resources programs such as employment, compensation, classification, employee relations, benefits, workers' compensation and organizational development.
• Skills in oral and written communication.
• Building and maintaining effective working relationships.
• Planning and organizing activities.
• Handling multiple tasks and prioritizing and problem solving.
• Effectively organizing, tracking, and developing written and electronic documents.
• Consultation and negotiation.
• Customer service orientation and relationship management.
• Analytical thinking.
• Providing facilitation and effective consultation to management and staff.
• Facilitating large and small group meetings with multiple stakeholders.
• Defusing conflict, guiding groups to agreement on decisions and maintaining objectivity.
• Microsoft Office Suite applications.
• Interpreting complex human resources policies and procedures.
• The use of computers and related office equipment.

Initial Screening Criteria

• Graduation from a four-year college or university with major course work in human resources management, business or public administration or a related field is generally preferred. Experience may be substituted for education on a year-for-year basis.
• Experience in human resources or closely related field.
• Experience processing Family Medical leave is preferred.
• Experience interpreting and applying human resources and related policies and procedures to employees, managers and the general public.
• Experience entering, updating, retrieving and analyzing data from automated human resource systems.
• Experience advising and counseling managers and employees on human resources related issues is preferred.