Flight Coordinator

What You Will Do

• Oversight of department staff scheduling and assist in the approval of time of requests
• Aid in the scheduling and stacking of trips in accordance with regulations, company policy, and with a focus on efficiencies and cost reduction
• Receive trip requests via email and/or phone and build with detail and accuracy
• Interact/communicate with customers internally and externally with a high degree of professionalism
• Provide quotes for demo inquiries
• Generate various reports for company departments and clients
• Liaison with Director of Operations and/or Chief Pilot regarding new landing sites, safety and security policies, Temporary Flight Restrictions (TFRs), and process waivers for sporting events
• Manage flight schedule with efficiency and knowledge of client ownership
• Partner with the Director of Maintenance for aircraft availability
• Follow all aircraft movements
• Aid in crew briefing
• Maintain crew duty time
• Secure ground transportation for clients if applicable
• Communicate aircraft schedule/movements with satellite bases
• Provide electronic flight documentation to satellite crew members
• File trip sheets/invoices
• Support a teamwork atmosphere

What You Will Receive From Us

• Competitive salary
• Paid time off
• 401K
• Health/dental/vision/FSA
• Long-term and short-term disability insurance
• Life and AD&D insurance
• Tuition reimbursement
• A tremendous amount of responsibility and autonomy
• Dedicated co-workers
• The satisfaction of knowing you are part of delivering a premium luxury service

Requirements

• College degree preferred plus 1-3+ years of experience preferred
• Flexibility to work on an as needed basis
• A general knowledge of weather trends
• Able to lead a group of dispatchers and facilitate quick and concise communications at all levels
• Able to adapt to change on a continual basis
• Ability to perform responsibilities with a high degree of accuracy
• Able to work in a fast-paced, demanding environment and demonstrate the ability to handle and prioritize multiple tasks effectively
• Proficiency in Flight Scheduling software, as well as Microsoft Office Applications