Flight Coordinator

Responsibilities

• Cook up aircraft availability and operational readiness.
• Arrange transportation, catering, lodging, permits, and related trip services.
• Maintain situational awareness of active flights, including progress, weather, and operational changes.
• Aid in delays, changes, and operational disruptions.
• Serve as a central communication point for crews, clients, and internal teams.
• Provide professional service while maintaining safety and compliance priorities.
• Review flight logs and operational records for accuracy and completeness.
• Maintain accurate dispatch and operational records.
• Review upcoming flights for compliance or operational risks and coordinate resolutions.
• Monitor flight and duty limits and resolve potential conflicts prior to departure.
• Ensure flights comply with FAA Part 135/91 regulations and company policies; prepare and issue flight releases.
• Ensure clear and thorough transition between shifts.
• Support schedule changes and last-minute trip adjustments.
• Support improvements to dispatch procedures and workflows.

Requirements

Prioritize customer service experience in hospitality, concierge or aviation environments (minimum of 2 years).

Be proficient in Microsoft Office - Word, Excel, PowerPoint, Outlook.

Be open to supporting operations on occasion overnight, on weekends and holidays.

Nice to have, but not required:

• Experience in Part 135 or Part 91 flight operations, dispatch, or aviation scheduling environments.
• Working knowledge of FAA regulations related to charter operations, crew duty limitations and operational control.
• Familiarity with JetInsight or other flight scheduling or dispatch software platforms.

Qualifications

Strong Communicator

Attention to Detail

Proactive Problem Solver

Calm Under Pressure

Team-Oriented and Collaborative

Customer Service Focused

Organized & Adaptable

Ownership Mentality

Operational Mindset Prioritizing Safety, Compliance and Operational Consistency

Skills

Customer service experience in hospitality, concierge or aviation environments preferred (minimum of 2 years)

Proficient in Microsoft Office - Word, Excel, PowerPoint, Outlook

Open to supporting operations on occasion overnight, on weekends and holidays

Nice to have, but not required:

• Experience in Part 135 or Part 91 flight operations, dispatch, or aviation scheduling environments
• Working knowledge of FAA regulations related to charter operations, crew duty limitations and operational control
• Familiarity with JetInsight or other flight scheduling or dispatch software platforms

Benefits

• Competitive compensation based on experience and qualifications
• Health, Dental and Vision insurance options
• Retail plan with company contribution
• Paid time off and company holidays
• Ongoing training and professional development opportunities
• Opportunities to grow and lead within a growing charter and aircraft management operation

Pay

Competitive compensation based on experience and qualifications

Schedule

Full-time, on-site role