Fleet Operations Specialist

Major Duties & Responsibilities

• Assist with reporting and reconciliation of chassis inventory reports from various depots across the FlexiVan Network.
• Support audits of internal systems to help ensure accuracy and integrity of inventory data.
• Aid Fleet Operations with inventory planning activities to help maintain sufficient equipment availability across the network.
• Help communicate inventory priorities and updates with internal teams and external stakeholders as needed.
• Support inventory management activities, including coordinating with offshore teams to ensure inventory uploads are completed accurately and on time.
• Aid in sale and scrap initiatives and help maintain accurate fleet records related to asset disposition.
• Maintain awareness of assigned market conditions and help communicate operational updates between Fleet Operations and Customer Support.
• Support the equipment fulfillment process by assisting with equipment release setup, decal coordination, delivery tracking, and operational updates to Customer Support.
• Help manage Customer Support inquiries by coordinating with Fleet Operations and providing status updates when needed.
• Support monitoring of data integrity related to chassis movement transactions (e.g., reviewing gate transactions, identifying exceptions, and coordinating corrections with the data integrity team).
• Aid in gathering operational data and preparing reports to support Fleet Operations decision-making.
• Help track term lease equipment on-hire/off-hire activity and provide visibility to Fleet Operations, Commercial, and Customer Support teams.

Data Integrity & Operational Reporting / KPIs

• Support monitoring of data integrity related to chassis movement transactions (e.g., reviewing gate transactions, identifying exceptions, and coordinating corrections with the data integrity team).
• Aid in gathering operational data and preparing reports to support Fleet Operations decision-making.
• Help track term lease equipment on-hire/off-hire activity and provide visibility to Fleet Operations, Commercial, and Customer Support teams.

Job Specifications

• Education Requirements: Bachelor of Arts or Science or equivalent work experience (4 years). Preferred Degrees: Business, Supply Chain Management, or Finance.
• Skills Required: Microsoft Excel – ability to create worksheets, charts/graphs, data tables, and pivot tables; Microsoft Office 365 Suite – Excel, Word, PowerPoint, Outlook, Access, SharePoint.
• Competencies: Comfortable communicating with different teams to help resolve operational questions or issues; Detail-oriented with a focus on maintaining accurate data, transactions, and records; Basic analytical skills with the ability to review data, track metrics, and assist with operational reporting; Problem-solving mindset with the ability to identify issues and support solutions in day-to-day operations; Strong written and verbal communication skills to share updates, ask questions, and escalate issues when needed; Good organizational and time-management skills with the ability to handle multiple tasks and meet deadlines.