Fleet Manager

About the Role

The Fleet Manager oversees the comprehensive maintenance and repair of a diverse fleet, including landscaping and heavy excavation equipment. This role ensures all vehicles and machinery meet the highest safety and operational efficiency standards, minimizing downtime and maximizing productivity. The Fleet Manager leads a team of mechanics, manages maintenance schedules, controls inventory, and ensures compliance with relevant regulations.

Responsibilities

• Leadership
  • Define and communicate the department’s vision and strategic goals.
  • Track progress against targets and coordinate cross-functional activities.
  • Maintain transparent communication with leadership and field teams.
  • Supervise at least two full-time mechanics, directing daily work, workflow, and priorities.
  • Oversee maintenance processes and delegate work orders.
  • Conduct performance management, including reviews, coaching, discipline, and accountability.
  • Manage staffing, hiring recommendations, selection decisions, onboarding, and training.
  • Spend over 50% of work time on managerial duties, including planning, budgeting, staffing, vendor negotiations, and performance management.
• Fleet Operations & Maintenance
  • Manage daily fleet operations to ensure equipment availability.
  • Develop and oversee preventative maintenance schedules with 95%+ compliance.
  • Manage work orders, repair approvals, and maintenance documentation.
  • Monitor asset condition and proactively identify repair or replacement needs.
  • Reduce downtime through structured maintenance planning and coordination.
  • Ensure consistent pre-trip and post-trip inspection processes.
• Asset Tracking & Utilization
  • Maintain accurate fleet inventory and asset registry.
  • Track equipment utilization and optimize allocation across divisions.
  • Monitor maintenance cost per vehicle and equipment class.
  • Support lifecycle planning and capital replacement forecasting.
  • Ensure proper tagging and tracking of all fleet assets.
• Fuel & Cost Control
  • Monitor fuel usage, idle time, and MPG reporting through telematics.
  • Identify inefficiencies and implement corrective action.
  • Control repair expenses through vendor management and approval processes.
  • Track cost per mile and cost per equipment hour.
  • Support budgeting and cost forecasting efforts.
• Safety & Compliance
  • Ensure compliance with DOT regulations and company safety standards.
  • Maintain inspection records and compliance documentation.
  • Support accident investigations and corrective action plans.
  • Monitor driver qualification and vehicle documentation requirements.
  • Partner with HR and Safety leadership on compliance-related matters.
• Vendor & Shop Coordination
  • Coordinate with repair vendors, parts suppliers, and service providers.
  • Negotiate pricing and manage service timelines.
  • Oversee internal shop workflow and scheduling.
  • Maintain strong vendor relationships to ensure service quality and responsiveness.

Requirements

• Minimum of 5 years of experience in fleet maintenance and repair, with a strong emphasis on heavy equipment.
• Proven supervisory and leadership experience.
• Extensive knowledge of heavy equipment maintenance and repair, including hydraulic systems, diesel engines, and electrical systems.
• Strong diagnostic and problem-solving skills.
• Proficiency in welding and fabrication.
• Familiarity with inventory management systems and budget control.
• Ability to read and interpret technical manuals and schematics.
• Valid driver's license; CDL preferred.
• ASE certifications, particularly in heavy equipment, are highly desirable.
• Knowledge of DOT and EPA regulations.

Physical Requirements

• Ability to lift 50 lbs or more.
• Stand for extended periods and perform repetitive tasks.
• Comfortable working outdoors in various conditions, including heat, cold, and rain.

Schedule

Monday-Friday, 6:30 AM - 4:30 PM, with weekends and extended hours as needed.

Our Values

As a team member, you play a vital role in upholding our company values:

• Continuous Growth and Resilience: Tackle challenges with grit and determination.
• Integrity: Consistently choose the right path, even when it’s difficult.
• Collaboration: Strengthen the team and drive collective achievement.
• Attention to Detail: Build a foundation for excellence in every task.
• Relationships: Foster trust, respect, and lasting connections.