Fleet Manager

About the role

The Station Fleet Manager oversees all aspects of the station’s fleet, including scheduled and unscheduled maintenance, fleet policies and procedures, driver activity, vehicle usage, FMCSA compliance, budget management, performance analysis, and fleet safety and efficiency.

Responsibilities

• Maintain accurate electronic databases for fleet operations, including vehicle sales, registration, inspection, permit, and maintenance records.
• Obtain and renew vehicle tags to ensure compliance and continuity of operations.
• Ensure fleet availability to meet operational demands by scheduling, forecasting, and analyzing usage trends.
• Research, develop, and recommend specifications for vehicles, equipment, parts, and materials to support fleet needs and efficiency.
• Manage vehicle registration, insurance, and permitting documentation for new and existing vehicles.
• Oversee routine and unscheduled maintenance by developing and executing vehicle and equipment maintenance and replacement schedules.
• Negotiate repair costs, parts pricing, and service agreements with commercial vendors to optimize cost-effectiveness.
• Ensure all fleet operations comply with federal, state, and local regulations.
• Maintain detailed equipment and inspection records in accordance with applicable laws and company policies.
• Utilize and monitor Samsara to organize and track vehicle schedules, locations, and maintenance activities.
• Oversee the fuel management system, including WEX card usage, to ensure efficiency and accountability.
• Develop, implement, and uphold operational standards and best practices to maintain a safe, reliable, and cost-effective fleet.
• Evaluate and determine which fleet processes should be outsourced; select and manage supplier relationships.
• Monitor performance and train drivers on new systems or procedures as needed.
• Partner with the Station Manager to ensure all vehicles are equipped and prepared for operation, especially during adverse weather conditions.
• Provide daily, hands-on leadership to the operations team ensuring safe, on-time, and efficient service.
• Partner with the Station Leader to manage staff scheduling, payroll accuracy, fleet readiness, and daily dispatch operations.
• Lead and motivate large teams of drivers and dispatchers to deliver “Raving Fan” service to airline clients.
• Monitor KPIs, budgets, and client satisfaction metrics to ensure operational excellence.
• Drive recruiting, onboarding, and ongoing training initiatives to build high-performing teams.
• Uphold company safety, attendance, and communication policies at all times.
• Manage and track vehicle maintenance, inspections, and compliance documentation.
• Perform additional tasks and duties as assigned, based on company needs.

Requirements

• 2–3+ years of management experience in transportation, logistics, or similar operations (large-team leadership required).
• Strong leadership, organizational, and communication skills.
• Proven ability to thrive in a fast-paced, 24/7/365 environment.
• Weekend and holiday availability is required.
• Ability to lift up to 75 lbs and work both in the office and in the field.
• Must be fluent in English and authorized to work in the U.S.
• Valid driver’s license and clean driving record.
• Ability to work in varying weather conditions and respond to operational needs during emergencies.
• Relationship builder, with excellent negotiation and communication skills for working with vendors and internal teams.
• Knowledge of methods, techniques, and procedures involved in maintenance repairs and replacement.
• Ability to coordinate programs, prepare reports, and maintain accurate records.
• Knowledge of FMCSA compliance, regulations, and guidelines.

Physical Requirements

• Must be able to operate a motor vehicle safely and for extended periods of time, including during early mornings, evenings, weekends, and in varying traffic or weather conditions.
• Must be able to lift, push, pull, or carry up to 75 pounds as needed.
• Must be able to sit, stand, walk, and move between these positions frequently throughout the duration of a shift.
• Must be able to safely enter and exit vehicles multiple times per shift.
• Must be able to work in a variety of weather conditions and operational environments, including exposure to heat, cold, rain, or wind.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this role. SkyHop Global is a drug-free workplace.