Fleet Maintenance Coordinator

Essential Duties And Responsibilities

• Oversee and coordinate a fleet of 40+ vehicles, including delivery trucks, box trucks, company vehicles, and specialty equipment.
• Use automotive mechanical knowledge to identify vehicle issues, evaluate repair needs, and help determine the most effective repair solutions.
• Plan, schedule, and track all routine maintenance, preventive services, inspections, and repairs.
• Conduct routine inspections of fleet vehicles, including fluid levels, tire condition, brakes, batteries, and overall operational readiness.
• Respond to emergency breakdowns and coordinate unscheduled repairs to minimize operational downtime.
• Cook with external vendors for maintenance, repairs, and leasing agreements while ensuring quality, timeliness, and cost control.
• Ensure full compliance with U.S. Department of Transportation (DOT) regulations, vehicle safety standards, and company policies.
• Maintain accurate service histories, repair logs, registrations, inspection documentation, and maintenance records.
• Optimize vehicle utilization and support routing efficiency across company locations and customer deliveries.
• Operate company vehicles as needed (typically 1-2 times per week, with occasional additional driving) to support deliveries, equipment movement, and operational needs.
• Monitor fleet-related expenses, identify cost-saving opportunities, and assist with budgeting initiatives.
• Serve as the primary point of contact for drivers regarding vehicle assignments, maintenance schedules, and vehicle safety.
• Ensure all vehicles are equipped with required safety equipment and remain compliant with company and regulatory standards.
• Monitor fleet management and telematics systems and communicate maintenance or driver safety concerns to HR and leadership.
• Perform additional duties as assigned to support operational efficiency.

Qualifications

• A high school diploma or GED is required.
• 2-3 years of experience in fleet management, logistics, or a related field is preferred.
• Strong mechanical knowledge or previous experience in vehicle maintenance is required.
• Ability to read and comprehend work orders, service reports, and compliance documents is necessary.
• Strong verbal and written communication skills for interacting with vendors, drivers, and management are essential.
• Ability to calculate mileage, fuel consumption, and maintenance costs is important.
• Competency in tracking fleet expenses and assisting with budgeting is beneficial.

Reasoning Abilities

• Assess vehicle issues, determine priorities, and coordinate solutions effectively.
• Problem-solving skills to address unexpected breakdowns and minimize operational impact are crucial.

Physical Demands

• Regular activities include standing, walking, bending, lifting, and driving.
• Must be able to lift up to 50 pounds.