Fleet & Facilities Manager - East Coast

Nabis is the #1 licensed cannabis wholesale platform in the world, supplying $1B+ worth of cannabis products annually from hundreds of brands to retailers across California, New York, and Nevada. Our mission is to empower the world to discover cannabis by providing choice, access, and innovation. Backed by Y Combinator and investors including DoorDash co‑founder Stanley Tang, NFL Hall of Famer Joe Montana, Gmail creator Paul Buchheit, and Twitch co‑founder Justin Kan, Nabis is rapidly expanding across the U.S. with the goal of becoming the largest and most influential cannabis distribution network globally.

About the Role

The Fleet & Facilities Manager is responsible for executing all fleet, facilities, and safety operations at the site, ensuring vehicles, equipment, and facility systems are safe, compliant, and fully operational. This hands‑on role owns day‑to‑day maintenance, inspections, vendor coordination, and site readiness, while managing preventative maintenance programs, safety standards, and compliance requirements. The position is based in Bronx, NY and requires 50‑75% travel.

Responsibilities

• Oversee fleet and facility operations, including maintenance, repairs, inspections, and asset readiness.
• Manage preventative maintenance programs and ensure timely tracking and completion.
• Conduct vehicle inspections and enforce driver pre‑ and post‑trip compliance.
• Maintain vehicle readiness, including cleanliness, organization, and proper stocking of supplies.
• Ensure vehicle systems (e.g., telematics, cameras) are functioning and escalate issues as needed.
• Perform facility walkthroughs and recurring compliance checks (e.g., fire extinguishers, HVAC filters, dock doors, equipment).
• Maintain readiness of warehouse equipment (e.g., forklifts, aislemasters), including proper charging and usage.
• Ensure compliance with DOT, FMCSA, OSHA, and company standards.
• Support resolution of driver‑related incidents, including breakdowns, accidents, and citations.
• Own building and equipment inspection schedules and resolve audit or compliance issues.
• Manage all F&F associates (currently three, expanding to two additional direct reports with new locations).
• Source and coordinate local vendors for maintenance, repairs, and site needs.
• Obtain and compare quotes within defined guidelines.
• Schedule work, manage scope execution, and drive timelines to completion.
• Oversee execution of site‑level projects (repairs, upgrades, maintenance).
• Monitor vendor performance and escalate issues related to quality, cost, or timelines.
• Coordinate vendors for diagnostics, repairs, and preventative maintenance.
• Accurately log inspections, defects, maintenance, and repairs in systems (e.g., Whip Around).
• Own accuracy and completeness of maintenance, inspection, and compliance data.
• Review and resolve defects to ensure proper tracking and compliance.
• Maintain vehicle documentation (registration, insurance, permits) and ensure records are current.
• Maintain audit‑ready documentation across fleet, safety, and facility operations.
• Provide updates on fleet readiness, repairs, and site conditions.
• Manage inventory of supplies, tools, and basic equipment.
• Monitor usage and proactively reorder supplies to prevent stockouts.
• Restock fleet and facility supplies as needed.
• Maintain organization of equipment, tools, and staging areas.
• Support daily site operations as needed to ensure smooth execution.
• Serve as the primary safety point of contact for the site and execute site‑level safety programs.
• Maintain compliance with safety SOPs, signage requirements, emergency equipment protocols, and fire/life‑safety systems.
• Conduct routine safety walkthroughs, track corrective actions, and escalate unresolved issues.
• Lead site‑specific onboarding and refresher training related to safety protocols and equipment use.
• Lead or support incident investigations, reporting, and corrective‑action plans.
• Coordinate with local emergency response agencies as needed.
• Ensure compliance with fire, city, and regulatory requirements.

Qualifications

• 3–5+ years of experience in fleet, facilities, logistics, or warehouse operations.
• Working knowledge of DOT, FMCSA, and CDL‑related regulations and compliance requirements.
• Experience managing fleet maintenance, inspections, and preventative maintenance programs.
• Ability to perform basic diagnostics and troubleshoot fleet and facility equipment issues.
• Familiarity with warehouse equipment such as forklifts, aislemasters, balers, or similar systems.
• Experience coordinating vendors, obtaining quotes, and managing repairs or site‑level projects.
• Experience working with systems such as Whip Around or similar tools for inspections, work orders, and tracking.
• Strong understanding of safety and compliance in operational environments (e.g., OSHA, warehouse safety standards).
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation.
• Ability to work in a hands‑on, fast‑paced environment with a high level of ownership and accountability.

Compensation & Benefits

Compensation: $80,000 – $90,000

• Medical, dental, and vision coverage for all full‑time employees.
• Well‑rounded co‑workers and teammates striving toward the