Fleet Administrative Specialist

About the Role

We are seeking a detail-oriented and organized Fleet Administrative Specialist to support our fleet operations and business administration functions. This role is ideal for someone who enjoys variety in their workday and thrives in a fast-paced environment. You'll play an important role in coordinating vehicle logistics, supporting customer communications, maintaining fleet systems, and assisting with administrative processes that keep our business running smoothly.

Responsibilities

• Fleet & Logistics Support
  • Coordinate vehicle pickups, deliveries, transfers, and relocations.
  • Schedule and communicate with drivers, carriers, vendors, and customers.
  • Track vehicle movement activities and maintain accurate records.
  • Assist with fleet-related logistics and transportation coordination.
• Administrative & Customer Support
  • Serve as a point of contact for customer inquiries and communications.
  • Prepare customer notices, correspondence, and operational documentation.
  • Maintain organized records and documentation.
  • Assist with data entry, reporting, and general administrative tasks.
• Systems & Process Support
  • Support onboarding and offboarding activities for GPS tracking devices.
  • Assist with maintaining fleet and business systems.
  • Conduct audits, testing, and data integrity reviews.
  • Help administer and maintain the company's Learning Management System (LMS).
• Account & Collections Support
  • Assist with customer account follow-up activities.
  • Prepare and distribute collection notices and account communications.
  • Maintain accurate documentation related to customer accounts.

Qualifications

• High school diploma or equivalent.
• Previous administrative, customer service, logistics, transportation, or business support experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to work independently while managing multiple priorities.

Preferred Qualifications

• Experience in fleet management, transportation, automotive, or logistics environments.
• Experience with GPS tracking platforms or fleet management software.
• Familiarity with Learning Management Systems (LMS) or other business software.
• Associate degree in a related field.

Benefits

• Flexible part-time schedule.
• Opportunity to contribute across multiple areas of the business.
• Collaborative team environment.
• Meaningful work supporting customers and fleet operations.
• Competitive hourly compensation.