Fixed Maintenance Planner

Key Responsibilities

• Develop and maintain detailed job plans with safety as the primary consideration.
• Plan and coordinate all scheduled maintenance and minor construction activities.
• Identify required permits, labor, materials, equipment, costs, and contract services for each task.
• Reserve stock items and requisition services and materials.
• Develop, update, and maintain the Bill of Materials (BOM) and standard task lists for assets.
• Assist with supply chain coordination (Materials Management, Procurement, and Kitting).
• Regularly visit work sites to scope jobs and assess progress.
• Determine appropriate planning level and work sequence for all maintenance tasks.
• Assign proper codes during work identification, control, and planning phases.
• Prepare and communicate planned work packages for the weekly schedule.
• Attend relevant planning and scheduling meetings (e.g., Weekly Scheduling, Plan of the Day).
• Support maintenance supervisors with job scoping and information sharing.
• Collaborate with other planners and cross-functional teams (e.g., Supply Chain, Procurement) to ensure aligned work execution.
• Analyze work order feedback and implement lessons learned for continuous improvement.
• Monitor key performance indicators (KPIs) and adjust planning as needed.
• Develop reports and track key metrics such as labor/material estimate accuracy, backlog size, and completion percentages.
• Provide updates and flag critical issues to the Maintenance Manager.
• Assist in budgeting, tracking, and analytical tasks related to maintenance planning.

Required Qualifications

• 3–5 years of practical maintenance planning experience, including parts recognition.
• Formal maintenance planner training preferred.
• Proficient in Maintenance CMMS such as SAP S/4, HANA, etc.
• Strong ability to interpret piping and instrumentation diagrams (P&IDs), equipment drawings, predictive maintenance reports, and electrical/hydraulic schematics.
• Proficient in MS Office Suite (Excel, Word, Outlook, PowerPoint, etc.).
• Advanced computer skills.
• Able to work well with company and vendor personnel.
• Good communication skills, including phone, email, writing, etc.
• Able to manage multiple priorities while maintaining a safe work culture.
• Working knowledge of Microsoft Projects and/or Primavera P6 is a plus.