Fiscal Technician, Center for the Arts

Blacksburg, Virginia

About the role

The Fiscal Technician may assist with and perform a variety of day-to-day administrative activities of the Center for the Arts, including financial and HR reconciliations, departmental purchasing and reimbursement activity, wage staff recruitment and hiring processes, payroll coordination and administration, other personnel processes, asset management and tracking, rental settlements, grant and sponsored project management, billing, and a breadth of administrative recordkeeping.

This position is a key member of a small administrative team that serves as a resource for policies, procedures, troubleshooting, and problem-solving for the Center's various units, including but not limited to those responsible for live performances, visual arts exhibitions, and student engagement activities. The Fiscal Technician is expected to be a collaborative team player, process assigned work efficiently and accurately, attend to details, independently monitor workflow, and offer friendly and helpful assistance to colleagues.

Responsibilities

• Manage financial and HR reconciliations
• Handle departmental purchasing and reimbursement activity
• Coordinate wage staff recruitment and hiring processes
• Administer payroll and other personnel processes
• Track asset management and rental settlements
• Manage grant and sponsored projects
• Perform billing and administrative recordkeeping
• Serve as a resource for policies, procedures, and troubleshooting
• Collaborate with various units including live performances, visual arts exhibitions, and student engagement activities

Requirements

• Experience managing financial and/or human resources records and maintaining confidentiality of sensitive data
• Experience providing administrative support in a professional office environment
• Strong office computer skills including proficiency with Excel
• Strong organizational skills and attention to detail
• Positive attitude, adaptability, and well-developed interpersonal skills, including the ability to establish and maintain collaborative and productive working relationships with faculty, staff, students, guests, and individuals from other departments

Qualifications

• Experience performing reconciliation work in a deadline-driven environment
• Experience researching complex issues and recommending solutions to problems
• Working knowledge of state and university purchasing, travel, HR, and payroll policies and procedures
• Proficiency with VT University systems such as HokieMart, Emburse, and Banner Finance, HR, and timekeeping systems
• Bachelor's or Associate's degree in accounting, business administration, or related field, or equivalent combination of training and experience

Pay

$37,000-$40,000, commensurate with experience

Schedule

32 hours per week

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

The successful candidate will be required to have a criminal conviction check.