Fiscal Supervisor of Vendor Payments

About the role

The Fiscal Supervisor - Vendor Payments is responsible for overseeing the accounts payable team, managing vendor relationships, processing payments, and ensuring compliance with financial regulations.

Responsibilities

• Interviews, hires, trains, schedules, supervises, and evaluates all accounts payable staff.
• Establishes standards of work performance for such staff.
• Reviews purchase of service (POS) and E-billing procedures and internal controls, and revises as necessary.
• Establishes and maintains good relationships with vendors and client service units in coordinating purchase of service to consumers.
• Reviews and processes rejected EFT advices for reprocessing and assists the Controller with other bank related duties with respect to POS payments.
• Maintains and processes garnishments.
• Processes unique purchase of services and other POS adjustments/deposits as necessary.
• Collaborates with other fiscal staff to process retro payments due to rate changes and corrections as needed.
• Coordinates with information system and client trust units on timeliness of all accounting work.
• Affords support to the Controller with CPA audits and other compliance audits as needed.
• Performs other POS and Accounting related duties as required.

Requirements

• Bachelor’s Degree or five years experience as a lead person in accounts payable function.
• Experience in a non-profit or governmental agency preferred.
• Two years supervisory experience preferred, or 5 years RCEB experience or other regional center experience in a senior accounting position.
• Experience with computerized accounting systems.
• Excellent organizational skills; attention to detail; ability to manage multi tasks.
• Excellent verbal and written communication skills.
• Experience writing policies and procedures and/or other documentation.
• Demonstrate cultural awareness and sensitivity and an ability to work effectively with culturally diverse populations.

Qualifications

• Minimum qualifications include a Bachelor’s Degree or equivalent experience.
• Five years of experience in accounts payable or a similar field.
• Two years of supervisory experience preferred.
• Experience with computerized accounting systems.
• Excellent organizational and communication skills.
• Experience in a non-profit or governmental setting is preferred.

Skills

• Strong leadership and supervisory skills.
• Excellent interpersonal and communication skills.
• Ability to manage multiple tasks and prioritize responsibilities.
• Knowledge of computerized accounting systems.
• Experience with vendor management and payment processing.
• Ability to write clear and concise policies and procedures.

Benefits

• 3 weeks paid vacation + 12 sick days.
• 14 paid holidays + 3 floating holidays.
• Multiple options for medical care (including Kaiser at 100% employer paid for employee).
• Dental and vision plans.
• CalPERs Retirement (pension).
• Tuition Reimbursement.
• Student Loan Forgiveness.
• Flex schedule, if applicable.
• Work from home schedules, if applicable.
• Employee Assistance Program, including mental health care.
• The Public Service Loan Forgiveness program is available for eligible employees.