Fiscal Manager

Position Summary

Plan, direct, manage and oversee activities and operations within an assigned department or division related to finance, governmental accounting, budget and grant administration; coordinate assigned activities with other divisions, departments and outside agencies and provide highly responsible and complex administrative support to assigned supervisory or management staff.

Essential Functions

• Assume full management responsibility for department services and activities related to finance and accounting management, including revenue estimating, cash flow management, financial reporting, legislation administration, and contract and grant preparation; recommend and administer policies and procedures.
• Manage the development and implementation of department and division goals, objectives, policies and priorities for each assigned service area.
• Establish, within departmental policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
• Plan, direct and coordinate, through subordinate level staff, the assigned division's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.
• Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes.
• Oversee a variety of financial activities including the preparation of reports, reconciliation of various ledgers and management of all cash control functions.
• Perform accounting functions including preparation or review of journal vouchers, accruals, expense transactions and reconciliations.
• Analyze and interpret financial reports of department expenditures; determine trends and prepare projections; advise higher level staff on using financial data for decision making.
• Monitor Federal and State grant and general fund monies; request reimbursement of funds from participating fund agencies.
• Monitor and audit professional and technical contracts; initiate renewals including terms with vendors, purchase orders and payment procedures.
• Select, train, motivate and evaluate division personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
• Oversee and participate in the development and administration of the department budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.
• Explain, justify and defend department programs, policies and activities; negotiate and resolve sensitive and controversial issues.
• Represent the assigned division to other divisions, departments, elected officials and outside agencies; coordinate assigned activities with those of other divisions, departments and outside agencies and organizations.
• Provide staff assistance to assigned supervisory or management staff; participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence.

Supplemental Functions

• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of fiscal management.
• Respond to and resolve difficult and sensitive citizen inquiries and complaints.
• Perform related duties and responsibilities as required.
• May include management of CIP Funding.

Minimum Qualifications

• Bachelor's degree from an accredited college or university in accounting or business administration to include nine (9) credit hours in accounting with a passing grade 'C' or better.
• Seven (7) years of fiscal management experience.
• Four (4) years supervisory experience.

Education and experience directly related to the minimum requirements may be interchangeable on a year for year basis, except the nine (9) required credit hours in accounting are not interchangeable.

Additional Requirements

• Governmental accounting education or government accounting experience preferred.
• Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.
• Possession of a valid City Operator's Permit (COP) within six (6) months from date of hire.

Working Conditions

Office environment; exposure to computer screens. Essential and supplemental functions may require maintaining physical condition necessary for sitting or standing for prolonged periods.