Fiscal Assistant III

Position Details

The Department of Extension Animal Sciences and Natural Resources invites you to apply for the position of Fiscal Assistant III. This position performs a broad range of accounting functions.

Position Title

Fiscal Assistant III

Department

Cooperative Extension Service

Location

Las Cruces

Target Hourly/Salary Rate

$17.85

Appointment

Full-time

Bargaining Unit Announcement

This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding

Not Applicable

Standard Work Schedule

Standard (M-F, 8-5)

Job Duties and Responsibilities

• Provides Fiscal Support to Department Head, faculty and staff for the department of Extension Animal Sciences and Natural Resources.
• Verifies that amounts, codes and indexes are correct, Sorts documents and posts transactions to corresponding accounts; balances and reconciles department records; makes necessary corrections if needed;
• Maintains cash receipts, cash deposits, property control records, accounts payable or accounts receivable; identifies accounts affected and debit and credit entries to ensure budgets are not over budget;
• Sets up and processes payroll;
• Sets up and processes travel reimbursements;
• Compiles numerical and statistical for reports; runs a variety of reports from computer records;
• Makes copies and prepares reports;
• May perform various clerical duties if needed.

Qualifications

• Education and Experience: High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.
• Preferred Qualifications: Strong interpersonal skills including the ability to communicate effectively in person or via email. Effective at time management, working independently, and completion of time sensitive tasks. Familiarity with NMSU accounting systems and mastery of spreadsheets for complex data organization and tracking departmental budgets. The ability to interpret complex NMSU financial rules, procurement codes, and travel policies and relay relevant information to faculty, extension specialists, and external stakeholders to ensure that all are compliant with NMSU policy.

Special Certification/Licensure

No or very limited exposure to physical risk.

Working Conditions and Physical Effort

No or very limited physical effort required. Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk

No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures. NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education. NMSU Global Campus Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development. NMSU Main Campus Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state. Doña Ana Community College Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance. Alamogordo Campus Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning. Grants Campus NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

Special Instructions to Applicants

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application. EEO Statement New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.