Fiscal Assistant

About the Role

Under direct supervision of the POS Manager, the Fiscal Assistant supports the fiscal department through clerical work, transaction processing, report maintenance, and special projects.

Responsibilities

• Review, calculate, input data, and process service provider invoices, purchase of service requests, and reports/forms.
• Verify and reconcile required documentation for provider payments, such as matching documentation and resolving discrepancies.
• Reconcile processed work for accuracy and completeness by verifying entries and comparing system reports to balances.
• Process provider invoices by receiving and verifying reports and documentation, performing data entry, preparing checks, and resolving invoice or payment discrepancies.
• Resolve discrepancies by collecting and analyzing information.
• Perform accounting research as needed.
• Prepare and maintain statistical reports.
• Maintain historical records by filing documents.
• Answer inquiries from providers and employees regarding payments and procedures.
• Distribute provider payments.
• Create, maintain, and distribute reports and additional documentation as needed.
• Maintain compliance with policies and procedures for processing purchase of service requests and invoices.
• Assist in troubleshooting and advanced problem resolution with computer systems related to Purchase of Service.
• Maintain client and provider confidentiality.
• Assist in maintaining and updating manuals, records, and data as needed.
• Maintain department’s stock of general office supplies.
• Assist with special projects and/or other duties as assigned.

Requirements

Knowledge of:

• Bookkeeping and accounting terminology, practices, and procedures.
• Computerized accounting and information programs, including spreadsheets and databases.
• Good accounting control needs and audit considerations.
• General office methods and procedures, including word processing.
• Preparing statistical summaries and reports.

Ability to:

• Maintain accounting principles.
• Make calculations rapidly and accurately.
• Organize a demanding workload.
• Be highly flexible and meet deadlines.
• Prepare documentation and reports.
• Learn new manual and computer procedures rapidly.
• Maintain confidentiality of information.
• Work closely and effectively with others in a team-oriented environment.
• Interact respectfully and courteously with staff, community members, clients, families, agencies, and supervisors.

Qualifications

• Graduation from high school or equivalent.
• Two years of paid accounting experience in an accounting office, including use of a computerized accounting system and microcomputer accounting tools (e.g., spreadsheets and databases).
• An AA degree in accounting or business administration may substitute for one year of experience.
• A bachelor’s degree in accounting or business administration may substitute for two years of experience.

Other Requirements

• Ability to provide independent transportation.
• Meet physical requirements, including lifting twenty-five (25) pounds occasionally and in excess of twenty-five (25) pounds with assistance.
• Flexibility in scheduling workdays and hours, including occasional overtime to meet deadlines.
• Occasional travel may be necessary.
• Ability to work under pressure in a fast-paced, demanding environment and cope with complex, stressful situations.

Working Conditions

Environment

• Office environment.
• Occasional driving or riding in a vehicle to conduct work.

Physical Abilities

• Dexterity of hands and fingers to operate a computer keyboard and phone keypad.
• Sitting for extended periods of time.
• Standing, walking, twisting, stooping, crouching, kneeling, bending over, grasping, reaching overhead.
• Pushing, pulling, and moving, lifting and/or carrying 0-25 pounds to waist height.