Fiscal/Administrative Officer #260722-1308AR-001

About the Role

The State of Connecticut, Department of Revenue Services (DRS) is seeking a Fiscal/Administrative Officer for the Central Services unit within the Fiscal and Administrative Services Division. This position is responsible for preparing agency billing, purchases, budget reports, fringe benefit analysis, grant billing and activity, asset/inventory management, agency security access administration, and projections for all funds including federal, overtime, and retirement payouts. Additionally, the role involves managing petty cash and reimbursement expenditures.

This is a full-time, 40-hour per week position on the first shift with hybrid opportunities available. The position is located at 450 Columbus Blvd, Hartford, CT.

Responsibilities

• Receive, tag, and track agency assets.
• Compile annual inventory reports and initiate/track disposal of assets.
• Serve as agency records management liaison with the State Librarian.
• Maintain and process travel reimbursements.
• Assist Agency Transportation Administrator with fleet tasks and responsibilities.
• Run monthly purchase card reports and collect information from purchase card holders.
• Serve as DAS liaison for badge/parking security access.
• Process tuition reimbursements with OSC.
• Compile and track grant expenditures for billing.
• Perform a variety of professional fiscal and administrative functions, including budget preparation, expenditure monitoring, and financial reporting.
• Prepare or review grant budgets and other fiscal portions of grant applications.
• Provide technical assistance to grantees regarding accounting procedures.
• Review contracts, financial documents, and reports for compliance with grant requirements.
• Exercise functional supervision over clerical fiscal/administrative activities (e.g., accounting records, payroll, purchase requisitions).
• Perform technical purchasing tasks such as soliciting bids and recommending contract awards.
• Assist in the formulation and implementation of policies and procedures related to fiscal/administrative responsibilities.
• Act as liaison with agency central fiscal/administrative offices and/or central state agencies.
• Other duties as assigned.

Requirements

• Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, budget management, grant administration, payroll, purchasing), with at least one year in an accounting or budgeting function.
• Two (2) years of the general experience must be at or above the paraprofessional level, requiring independent judgment in applying basic principles and procedures in accounting, budgeting, purchasing, or related fiscal administration.
• College training may substitute for general experience at a rate of fifteen (15) semester hours equaling one-half (1/2) year of experience, up to a maximum of four (4) years for a Bachelor’s degree.
• A Master’s degree in public administration, business administration, or accounting may substitute for one (1) year of the special experience.
• For state employees: two (2) years as a Fiscal/Administrative Assistant or Purchasing Assistant may substitute for the general and special experience.
• Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may substitute for the general and special experience.

Preferred Qualifications

• Bachelor’s degree with at least 15 credits in accounting, finance, or a related field.

Skills

• Knowledge of principles and practices of public administration, particularly in governmental budget management and accounting.
• Experience with grants and contracts preparation and administration.
• Familiarity with purchasing principles and procedures, payroll practices, and EDP systems for financial management.
• Strong interpersonal, oral, and written communication skills.
• Ability to prepare and analyze financial documents and reports, interpret statutes and regulations, and apply administrative policies.

Benefits

• Professional growth and development opportunities.
• Healthy work/life balance initiatives.
• Eligibility for Public Service Loan Forgiveness after 10 years of service.
• Comprehensive state employee benefits (visit the State Employee Benefits Overview page for details).

Schedule

Full-time, 40 hours per week, first shift. Hybrid opportunities available.

Additional Notes

All employees of the Department of Revenue Services are prohibited from engaging in tax return preparation for compensation, working at tax preparation services, or working at accounting firms with tax return preparation responsibilities. Disclosure of any outside employment is required prior to an official offer of employment.