First Deputy – County Clerk

Application Deadline: 2026-08-19 • County position • Full-time (1.0 FTE)

About the role

This position assists the County Clerk in providing statutory and elective duties of the Office, including elections, issuing marriage licenses, working with the County Board and various committees, maintaining county records, and providing exemplary service to the general public. This position also serves as the County Clerk during an absence.

Responsibilities

• Performs the County Clerk’s duties during an absence.
• Administers various election responsibilities under the direction of the Clerk:
  • Manages the WisVote Voter System at the county level.
  • Generates system reports and tracks absentee ballots.
  • Maintains contact with municipal clerks.
  • Reviews media notices and ballot information for accuracy.
  • Assists with election training and provides election information to media and the public.
  • Assists in canvassing election results and recounts.
  • Oversees election supplies and inventory.
• Provides administrative support to the County Board of Supervisors:
  • Certifies copies of resolutions and ordinances.
  • Dockets and maintains files, reviews and edits County Board minutes.
  • Attends meetings and takes minutes as requested.
  • Assembles documents and prepares meeting rooms for County Board sessions.
• Receives county committee meeting notices, agendas, and minutes; analyzes for time sensitivity; submits to media; maintains files; may attend meetings and prepare agendas/minutes.
• Provides administrative support to the County Clerk:
  • Prepares and edits correspondence, documents, and spreadsheets.
  • Reviews and edits meeting minutes.
  • Assists with updating and maintaining county webpages assigned to the County Clerk’s office.
• Enters data for County Board and Committee Meeting Per Diem and Mileage Reimbursement; prepares reports for the Finance Department; contacts supervisors regarding reimbursement requests and authorizations.
• Provides materials to the County Board of Supervisors; reviews documents for time-sensitive content.
• Reviews and dockets claims filed against the County; submits to Administrative Operations Manager for processing.
• Trains new and existing staff; may assign or direct tasks to County Clerk staff.
• Performs all functions assigned to Second Deputy as needed daily.
• Prepares and distributes the monthly St. Croix County Committee meeting calendar to state representatives, media, County Board, and County employees.
• Prepares tax deeds and manages the sale of tax deed property per Wisconsin State Statutes.
• Serves as a passport acceptance agent per Federal Government regulations:
  • Accepts, proofs, and processes passport applications.
  • Takes passport photos.
  • Maintains applications log.
• Public record maintenance and tracking.
• Assists with Dog Licensing duties:
  • Maintains dog license records.
  • Monitors Dog License Fund.
  • Processes dog damage claims.
• Reviews invoices for accuracy; consults vendors with concerns; prepares vouchers for payment and submits to the Finance Department.
• Other duties as assigned.

Requirements

• High School Diploma or equivalent required.
• Associate’s degree in Business Administration or related field preferred.
• Minimum of three (3) years’ work experience in an administrative or customer service position.
• Work experience in local government, county clerk, or municipal clerk setting preferred but not required.
• Equivalent combination of training, education, and experience may be substituted.
• Must be bondable.
• Must obtain Passport Acceptance Agent Certification (initial training and annual recertification).

Pay

Starting pay is determined within the expected hiring range based on qualifications, directly related experience, and internal equity. Employees may advance through the full salary range in accordance with County policy.

• Expected Hiring Range: $26.57 – $30.07/hour
• Full Salary Range: $26.57 – $37.03/hour