Financial Specialist III

12-month, full-time, on-site position (37.5 hours/week) in the Business Office at Elizabethtown Community & Technical College. FLSA status: Non-Exempt. Salary: $37,944.00.

About the role

ECTC is seeking a Financial Specialist III to administer Dual Credit and Centralized billing for the college. The position will collect the documentation and information required to accurately process invoices for various departments within ECTC, with a specific focus on Dual Credit billing for Dual Credit students and partner High Schools, ATCs, etc. The position will also work with Workforce Solutions, Nurse Aide, Culinary, Assessment Center, Advancement, the Business Office, and other areas of need.

Responsibilities

• Work in coordination with the ECTC Dual Credit department to accurately post charges & scholarships and reconcile ECTC Dual Credit student accounts for invoicing to the students and/or sponsors.
• Collect essential documents from ECTC departments to accurately, cleanly, and transparently complete the invoicing process to outside entities, including gathering information, asking questions for clarity, requesting additional information, and ensuring accuracy.
• Work cohesively with ECTC Accounts Receivable representatives to collect balances for invoiced items, sharing information and contacts to ensure collection while maintaining clear separation of duties.
• Utilize three different invoice processing systems (PeopleSoft Campus Solutions, PeopleSoft Financials, and Salesforce) and identify the appropriate system for current and new invoicing processes.
• Ensure standardized pricing is accurate and compliant with KCTCS policy and business procedures.
• Coach department requestors on proper reporting and documentation to ensure accurate and complete invoices.
• Perform other duties as assigned by the supervisor.

Requirements

• Bachelor's degree and 4 years of experience, or equivalent.

Skills

• Ability to work effectively on a team.
• Strong interpersonal communication and relationship-building skills.
• Strong organizational skills and attention to detail.
• Ability to function within multiple computer systems and software.

Benefits

• Exceptional health care, vision, and dental coverage for you and your family.
• Tuition reimbursement/waiver for you, your spouse, and dependents.
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match.
• Vacation and sick time.
• Work-life balance.
• 9.5 paid holidays.
• 2 weeks institutional closing pay (last 2 weeks of December) for qualifying positions.
• Employee Assistance Program.