Financial Services Specialist/Accounts Payable Associate

About the role

The Financial Services Specialist/Accounts Payable Associate is responsible for Union College’s corporate credit cards. This entails, but is not limited to, auditing expense reports, managing the timeliness in which expense reports are created and approved, ordering new cards, handling expired cards, and suspending cards. This position also assists the Financial Services team with other tasks as necessary, including supplier invoice audit, supplier invoice creation from purchase orders, and supplier statement reconciliation.

Responsibilities

• Auditing expense reports
• Efficiently managing the creation and approval of expense reports
• Ordering new corporate credit cards as needed
• Dispositioning expired credit cards as needed
• Suspending credit cards as needed
• Auditing supplier invoices
• Creating supplier invoices
• Reconciling supplier statements

Requirements

• High school diploma or equivalent and 1‑3 years of Accounts Payable experience required
• A combination of relevant education, training, certifications, and/or work experience will be considered
• Experience with Corporate Card management preferred

Skills

• Attention to detail and accuracy
• Excellent organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively in a team environment
• Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast‑paced environment
• Previous experience with Colleague, Workday, Microsoft Excel, Word, and Google Gmail

Pay

The hourly rate for this position is $21.50. The final wage/salary for the selected finalist will be based on departmental budgets, qualifications, experience, education, licenses, specialty, and training.

Schedule

Work Days: Monday – Friday; Shift Start/End Time: 8AM‑5PM; Hours Per Week: 40; Weeks Per Year: 52; Pay Status and Classification: Non‑Exempt, Regular full time; hybrid arrangement available.

Benefits

• Generous Vacation, Sick, and Personal Time
• Winter Recess Break in addition to Paid Holidays (in accordance with policy)
• Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
• Free On‑Campus Fitness Facility Access and Discounts for On‑Campus Wellness Programs
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition Exchange