Financial Operations Manager/Assistant Controller (part-time 28/hrs per week)

About the Role

The Finance Operations Manager is responsible for a major portion of finance activities for several departments/centers who report through the Academic Vice President. This is a finance position that manages some or all the following business processes: expense management, financial accounting, budget management, accounts payable, accounts receivable, business assets, grants management, projects, and gifts management. The position reports directly to the Academic Controller.

Responsibilities

• Provides financial analysis and forecasting for budgets
• Transfers support to colleges and centers
• Responds to escalated inquiries related to financial accounting, budgeting, and planning, and taxes, including questions about policies, programs, and process; system navigation/use; transaction/business process status or issues
• Reviews/approves common accounting transactions, such as: initiating an accounting journal entry; initiating adjustment accounting journal or reversal accounting journal entries; adding/deleting attachments to/from a journal entry; creating budget amendments
• Prepares and/or conducts initial review of account reconciliations
• Prepares the monthly sales tax reconciliation
• Supports the academic controller with budget and forecast creation and annual resource planning processes
• Interprets accounting data and analyzes financial reports
• Performs predictive analysis and provides any additional reports as needed for any of the areas assigned
• Reviews/approves expense transactions for others, including creating and editing expense reports for AVP and AAVP offices
• Reviews/approves procurement services, such as creating and viewing a requisition and receipt (multiple requisition types, receipt types)
• Reviews transactions to ensure compliance with applicable laws and regulations and with university policy and procedures
• Submits vendor contracts, invoices in university systems
• Manages common accounts payable and/or accounts receivable services such as finding and viewing supplier invoices, generating customer invoices, depositing manual checks
• Resolves discrepancies and/or vendor or customer problems
• Oversees cash and check depositing and reconciliation
• Escalates inquiries related to business assets, gifts and endowments, and/or grants and contracts including questions about policies, programs, and process; system navigation/use; transaction/business process status or issues
• Provides common business assets services, such as updating business asset location
• Performs annual capital asset audit

Minimum Qualifications

• Bachelor's degree in accounting, finance, or business-related area plus four years of experience in accounting or equivalent combination of education and experience

Preferred Qualifications

• Master's degree in accounting, finance, or business-related area plus five years of experience in accounting or equivalent combination of education and experience

Required Skills and Abilities

• Financial analysis, budgeting, general accounting, purchasing, problem-solving, critical thinking
• Proven ability to organize, prioritize, coordinate, and manage workflow to meet multiple deadlines
• Excellent oral and written communication skills
• Outstanding decision-making abilities, with the ability to prioritize and adapt to changing circumstances and demands
• Ability to be consistently precise, accurate, and thorough
• Ability to work independently with minimal supervision
• Professionalism, efficiency, and ability to maintain confidentiality
• Excellent interpersonal skills and ability to work with a diverse group of people across multiple levels of the organization
• Intermediate to advanced Excel spreadsheet skills; proficiency in other MS Office products
• Sound and thorough understanding of mission and aims of BYU

Preferred Skills

• Familiarity with University systems and methods or demonstrated ability to learn and master new systems quickly

Benefits

• 401k: BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits after two years
• Access to athletic facilities
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay

• Pay Grade: 54
• Expected Salary: $38.25-$49.75