Financial Operations Clerk

About the role

Austin Lighthouse for the Blind is a non-profit organization founded in 1934 to provide opportunities for economic and personal independence for people who are blind, visually impaired, or deaf blind. The organization continues to grow and expand its services to serve blind Texans.

Responsibilities

• Process and record raw material purchase order receipts in the ERP system, ensuring accuracy of quantities, pricing, and timing.
• Match receiving documentation to purchase orders and identify discrepancies for resolution.
• Reconcile vendor invoices (including GOJO and other key vendors) to purchase orders and receiving records for approval.
• Collaborate with Accounts Payable to ensure timely and accurate invoice processing.
• Partner with warehouse team members to resolve receiving discrepancies and inventory variances.
• Participate in and support inventory cycle counts, including investigation and reconciliation of variances.
• Maintain accurate inventory records in ERP (Syteline), ensuring alignment between physical and system quantities.
• Monitor inventory transactions and adjustments to support accurate valuation.
• Support documentation and adherence to standard operating procedures (SOPs) for receiving and inventory processes.
• Escalate discrepancies, control gaps, or unusual variances to the Sr. Financial Operations Analyst.
• Track and report on inventory-related metrics, including receiving accuracy and cycle count variances.
• Support audit requests related to inventory, receiving, and vendor invoices.
• Maintain organized and accurate supporting documentation for all transactions.
• Collaborate cross-functionally with Purchasing, Warehouse, and Finance teams to improve data integrity.
• Complies with and assists other employees understand and comply with TAB's policies and procedures.
• Behaves in accordance with the key behaviors aligned with TAB's Core Values of Leadership, Integrity, Growth & Innovation, Heart and Teamwork (LIGHT).
• Other duties as assigned

Knowledge, Skills and Abilities

• Basic understanding of inventory processes, purchase orders, and receiving functions.
• Attention to detail and ability to identify discrepancies in data.
• Working knowledge of ERP systems (Syteline preferred).
• Intermediate Microsoft Excel skills, including data entry, reconciliation, and basic analysis.
• Ability to collaborate with warehouse and finance teams.
• Organizational and time management skills.
• Ability to follow standard operating procedures and maintain documentation.
• Written and verbal communication skills.
• High level of integrity and accountability when handling financial and inventory data.
• Able to read, comprehend and understand information and ideas presented in writing or in alternative form.
• Able to multitask, prioritize, and manage time efficiently.
• Demonstrates sound work ethics.
• Possesses cultural awareness and sensitivity.

Supervisory Responsibility

None

Communication & Contacts Required

• Internal: employees, department managers, and cross-functional teams including Purchasing, Warehouse, and Finance.
• External: vendors and community members.

Decision Making/Judgment Required

• Applies standard operating procedures to resolve routine discrepancies.
• Escalates exceptions and issues requiring analysis or judgment to the Sr. Financial Operations Analyst.

Minimum Education and Experience

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Supply Chain, or related field preferred.
• 1–3 years of experience in inventory control, warehouse operations, or accounting support preferred.

Physical Requirements

• Remain in a stationary position (seated or standing) for up to 4–8 hours per day.
• Operate a computer and standard office equipment for extended periods.
• Move or transport items weighing up to 35 lbs. on an occasional basis.
• Bend, stoop, squat, or adjust body position for approximately 20% of the workday.
• Traverse large areas, such as a warehouse environment.
• Work in environments with varying temperatures, including cold storage or heated areas.

Additional Notes

• Background Check and Drug Screen required.
• Internal and external applicants accepted.
• Verifiable documentation of ability to work in the US.
• Individuals who are blind or visually impaired are encouraged to apply.
• AUSTIN LIGHTHOUSE FOR THE BLIND, A NON-PROFIT ORGANIZATION, IS AN EQUAL OPPORTUNITY EMPLOYER/AFFIRMATIVE ACTION EMPLOYER.