Financial Office Professional (Part Time Extra Help)

About the role

The County of Santa Barbara’s Information Technology Department has one part‑time, extra help vacancy for a Financial Office Professional II located in Santa Barbara, CA. This Extra Help appointment is at‑will and governed by Civil Service Rule 905. The role supports the fiscal operations behind the County's technology services, handling day‑to‑day financial record keeping, using Workday ERP and intermediate‑level Excel, and ensuring compliance with governmental policies and procedures.

Responsibilities

• Review, verify, and process vendor invoices in compliance with governmental policies, procedures, and fund accounting requirements
• Ensure proper coding of expenditures
• Match invoices to purchase orders, contracts, and receiving documents while verifying budget availability in the appropriate fund
• Maintain accurate and organized vendor records, including W-9 forms, tax status, and contract documentation
• Respond to vendor inquiries and resolve discrepancies related to invoices, payments, and purchase orders
• Assist with monitoring encumbrances and verifying that expenditures align with approved budgets
• Reconcile accounts payable activity, including reviewing aging reports and following up on outstanding items
• Support month-end and year-end closing processes, including accruals, reporting, and documentation for audits
• Prepare and issue invoices for services, fees, and interdepartmental charges
• Coordinate with departments to resolve billing issues or discrepancies
• Maintain accurate records and documentation
• Ensure compliance with state and local laws, internal control standards, and fund accounting practices
• Assist with other fiscal projects as needed and other duties as assigned

Requirements

• One year of financial clerical experience, or the equivalent.

Schedule

Approximately 20 hours per week with a flexible schedule during standard office hours (8 AM to 5 PM, Monday through Friday). The position is onsite with the potential to transition to a hybrid onsite/remote schedule, requiring weekly onsite work.