Financial Associate I

About the role

The Office for External Education (OEE) is a highly entrepreneurial, diverse, and inclusive department within Harvard Medical School delivering a portfolio of innovative medical education opportunities. You'll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health.

Responsibilities

• Processes a high volume of vendor payments and reimbursements in a timely manner
• Resolves discrepancies or issues with vendor and faculty payments
• Manages Accounts Receivable process: billing, communications, collections and customer management
• Collaborates with OEE colleagues to resolve customer billing disputes or other unique issues
• Reviews and approves departmental p-card transactions
• Prepares accounting journals to support maintenance of the General Ledger (GL) including CE course closing, revenue recognition through the CRM system for B2C and B2B, monthly adjustments, and accruals
• Supports month-end, quarter-end and year-end closing processes, ensuring timely and accurate reporting
• Manages balance sheet accounts by analyzing, reconciling and resolving issues in a timely manner
• Manages follow ups and review of any GL related inquiries by staff or central offices
• Provides financial operations support to Continuing Education portfolio, including closing affiliate CE courses within deadlines
• Delivers excellent customer service to internal and external customers
• Manages and fosters cross-unit relationships
• Prepares and assists with management of reporting requests
• Collaborates effectively with the Financial Planning and Analysis department to support budget and reporting processes
• Ensures compliance with University, School and Departmental financial operations policies
• Supports team by providing coverage of tasks for other FinOps team members as needed

Qualifications

• 3 or more years of experience in finance or accounting or related field. Higher education may count towards experience
• Bachelor's degree in accounting, finance, or related field or equivalent combination of education and experience
• Understands financial systems and accounting procedures
• Proficient with Microsoft Excel and other Office suite applications
• Excellent communication skills, attention to detail and ability to deliver exceptional customer service
• Ability to handle multiple tasks and prioritize in a fast-paced environment
• Knowledge of Monday.com, Salesforce, Buy-to-Pay, Oracle Financial Systems a plus
• Works independently or collaboratively with minimal supervision
• Communicates and works effectively in a remote environment

Skills

• Knowledge of Harvard University policies and procedures
• Strong organizational and problem-solving skills
• Ability to manage multiple projects simultaneously
• Experience with financial software and systems

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retail retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Pay

Salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Schedule

Standard Hours/Schedule: 40 hrs. per week | Monday - Friday | 8:00 am - 5:00 pm. Ability to work occasional overtime required

Application Instructions

As part of your application, we recommend including a cover letter that will help us better understand your qualifications and background. This can provide valuable insight into your experience and interest in the role.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Join Our Talent Community

Let's keep in touch! Stay connected to learn more about Harvard and future opportunities.