Financial Associate (Business/ Cashier Office)- 20079089

What You’ll Do

• Works under immediate supervision, requiring some knowledge of accounting systems and procedures
• Performs data entry of chartfield coded Requests to Purchases into OAKS
• Processes vouchers in OAKS for EDI, payment card, capital payments, and 5% of other assigned vouchers
• Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word)
• Prepares local funds for voucher payments
• Validates all types of vouchers for management approval, including:
  • Determining accuracy, remittances, and validity of invoices
  • Preparing vouchers for invoice payments or disbursement of funds
  • Verifying mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges
  • Reconciling discrepancies
  • Verifying appropriation sources
  • Matching invoices to delivery receipts and purchase orders
  • Placing invoices in recaps, determining total amount of recap and voucher numbers
  • Verifying accuracy of money remitted
• Forwards invoices to appropriate divisions prior to processing the voucher for approval
• Obtains all types of receivers through electronic signature approval, email, signed invoices
• Examines and verifies invoice calculations, delivery receipts, and other supporting documentation
• Utilizes resources to validate all types of invoices (e.g., retrieves data from OAKS FIN, CACTAS, or other files and ledgers) for financial reports
• Prepares bi-weekly, monthly, quarterly, and/or annual reports on accounts maintained
• Posts, updates, and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations, and vouchers payable
• Posts receipts and balances accounts on a daily/weekly/monthly basis
• Reconciles internal accounts
• Verifies management approval of the voucher through OAKS and/or local funds
• Performs a variety of related clerical tasks (e.g., opens and sorts mail)
• Composes and edits correspondence relative to assigned work
• Maintains files
• Operates equipment to generate typed reports and correspondence
• Answers telephone inquiries
• Greets customers
• Responds to or refers complaints
• Answers general inquiries within established guidelines
• Completes forms (e.g., purchase orders) and inventory levels and activity reports
• Handles inventory control and asset depreciation
• Attends meetings and trainings
• Assists other financial associates as directed by supervisor
• Works on special projects and committees
• Performs other duties as assigned

Minimum Qualifications

• 18 months experience or 18 months training in accounting and/or finance to include a basic level of experience in spreadsheet software; OR
• Completion of high school technical program in accounting; 6 months experience or 6 months training in accounting or finance to include a basic level of experience in spreadsheet software; OR
• Completion of associate core program in business administration, accounting, finance, or related field; OR
• Equivalent of Minimum Class Qualifications for Employment noted above

Professional Skills

• Accounting and Finance
• Payroll/Benefits Administration
• Analyzation
• Attention to Detail
• Time Management
• Teamwork
• Customer Focus
• Problem Solving

Pay & Schedule

• Compensation: $23.65
• Schedule: Full-time
• Classification: Classified
• Union: OCSEA

Work Location: Dayton Correctional Institution, Montgomery County, Dayton, Ohio

Agency Contact: Personnel Director, DRC.DCIRecruit@drc.ohio.gov

Unposting Date: July 25, 2026, 11:59:00 PM