Financial Associate (Business/ Cashier Office)- 20023363

Responsibilities

• Perform data entry of chartfield-coded Request to Purchases into OAKS.
• Process vouchers in OAKS for EDI, payment card, capital payments, and 5% of other assigned vouchers.
• Submit assigned invoices with supporting documentation to Ohio Shared Services (OSS) for OAKS voucher processing.
• Prepare local funds for voucher payments.
• Validate all types of vouchers for management approval, including:
  • Determining accuracy, remittances, and validity of invoices.
  • Preparing vouchers for invoice payments or disbursement of funds.
  • Verifying mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges.
  • Reconciling discrepancies.
  • Verifying appropriation sources.
  • Matching invoices to delivery receipts and purchase orders.
  • Placing invoices in recaps, determining total amount of recap and voucher numbers.
  • Verifying accuracy of money remitted.
• Forward invoices to appropriate divisions prior to processing the voucher for approval.
• Obtain all types of receivers through electronic signature approval, email, or signed invoices.
• Examine and verify invoice calculations, delivery receipts, and other supporting documentation.
• Utilize resources (e.g., OAKS FIN, CACTAS, or other files and ledgers) to validate invoices for financial reports.
• Prepare bi-weekly, monthly, quarterly, and/or annual reports on maintained accounts.
• Post, update, and balance ledgers and journals, including internal accounts for local funds, purchase orders, encumbrance documents, transfers, cancellations, and vouchers payable.
• Post receipts and balance accounts on a daily, weekly, or monthly basis.
• Reconcile internal accounts.
• Verify management approval of vouchers through OAKS and/or local funds.
• Perform related clerical tasks, such as opening and sorting mail.
• Compose and edit correspondence related to assigned work.
• Maintain files.
• Operate equipment to generate typed reports and correspondence.
• Answer telephone inquiries and greet customers.
• Respond to or refer complaints and answer general inquiries within established guidelines.
• Complete forms (e.g., purchase orders) and inventory levels and activity reports.
• Handle inventory control and asset depreciation.
• Attend meetings and trainings.
• Assist other financial associates as directed by supervisor.
• Work on special projects and committees.
• Perform other duties as assigned.

Requirements

• 18 months of experience or training in accounting and/or finance, including basic experience in spreadsheet software.
• OR completion of a high school technical program in accounting with 6 months of experience or training in accounting or finance, including basic experience in spreadsheet software.
• OR completion of an associate core program in business administration, accounting, finance, or a related field.
• OR equivalent of the minimum class qualifications for employment noted above.

Skills

• Accounting and Finance
• Payroll/Benefits Administration
• Analyzation
• Attention to Detail
• Time Management
• Teamwork
• Customer Focus
• Bookkeeping
• Problem Solving

Benefits

This is a full-time, classified position with union representation (OCSEA).

Pay

$23.65 per hour.

Schedule

Full-time.

Work Location: Northeast Reintegration Center, Cleveland, OH (Cuyahoga County).