Finance Technician

About the Role

Perform a wide variety of internal services financial duties in support of the assigned department, including payment of vendor invoices, creation of accounts receivable invoices, providing accurate revenue information, processing purchasing documents, gathering insurance certificates and bonds, cash handling, banking, licensing enforcement, and maintaining central records for the City's fixed assets or assigned division.

Responsibilities

• Perform searches of amounts owed to the City for assessments and liens; determine amounts required to pay liens in full; prepare accurate reports of findings.
• Organize City surplus and related equipment for sale in auctions; retire or transfer fixed assets and balance journal entries; record in system.
• Accept and process various payments from internal and external customers in a professional and timely manner.
• Research payment or vendor problems; issue vendor payments; maintain vendor files.
• Enter investment transaction data into the portfolio management system; record portfolio activity.
• Research and enter debt service transaction data into the City Financial system.
• Serve as liaison between vendors, businesses, and City divisions; issue invoices/billings to department liaisons or businesses as needed; perform external liaison duties associated with enforcing laws and regulations.
• Receive and process amounts due for regulation, licensing, and tax fees; maintain business files.
• Process, analyze, and audit accounts receivable forms received from all City departments; maintain a variety of accounts receivable logs and records.
• May receive and process claims; set up vendors in claim system, maintain claims files; disburse payments to claimants.
• Prepare purchase requests, releases, and logs; order inventory items and maintain inventory levels as needed for stock.
• Prepare and maintain various procurement and solicitation documents, including purchase orders, records, lists, and logs; ensure information accuracy; enter pertinent information into the computer.
• Receive, organize, and audit vendor invoices; ensure compliance with contracts; determine and approve payments.
• Enter payroll data; ensure accuracy and make corrections; process and reconcile payroll reports.
• Perform electronic funds transfer to banks as required.
• May perform a daily export and import of files.
• Perform a broad range of general clerical duties, including typing and proofreading a variety of documents and maintaining data logs, filing systems, and records.
• May assist higher-level management staff when responding to Inspection of Public Records.
• Operate general office equipment, including computers, copiers, fax machines, typewriters, microfiche readers, and scanners.
• May process bank deposits and customer payment reconciliation.
• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of finance.
• Maintain inventory of office supplies; obtain estimates for ordering purposes; order supplies as needed.
• Assist in training as needed per Department/Division/Section.
• Perform related duties and responsibilities as required.

Requirements

Education and experience directly related to the minimum requirements below may be interchangeable on a year-for-year basis.

• High school diploma or GED, supplemented by thirty (30) credit hours of college-level coursework in business or general studies.
• Three (3) years of basic bookkeeping or accounting experience.

Working Conditions

• Environmental: Office environment; exposure to computer screens.
• Physical: Essential and supplemental functions may require maintaining physical condition necessary for sitting for prolonged periods of time; significant amount of computer/terminal and keyboard usage.