Finance Team Administrative Assistant

Travel For Teens is seeking a motivated individual to support the day-to-day operations of the Finance Department at our headquarters in Wayne, Pennsylvania. This role primarily provides assistance to our Director of Finance and may include supporting other teams, such as operations, as needed.

About the role

This is a full-time position from May through August and a part-time position from September through April. The ideal candidate is a high-energy, flexible individual who thrives both independently and in a team environment. Experience in accounting or finance, along with reliability, inquisitiveness, organization, attention to detail, and self-motivation, is preferred.

Responsibilities

• Assist in the running of the Finance department
• Verify details of international wire transactions
• Perform bookkeeping in QuickBooks
• File confidential paperwork
• Monitor finance department emails and communication
• Review and monitor expense reports
• Inventory gear used on summer trips
• Prepare checks for deposit
• Process payments and update accounts
• Invoice accounts and charge cards
• Track optional trips clients may add
• Audit for late payments
• Work both in-office and remotely, depending on responsibilities

Requirements

• Commit to at least 15–20 hours per week from September to April and a minimum of 20–25 hours per week from May through August
• Proficiency in Google Office Suite (Docs, Sheets, Drive, Forms, etc.)
• Superior written and verbal communication skills
• Excellent organizational skills and ability to prioritize urgent tasks under tight deadlines
• Ability to follow written and verbal instructions
• Creative problem-solving skills
• Strong attention to detail for tasks requiring precision
• Ability to work well in a team setting
• Efficiency and speed in completing tasks
• Willingness to learn on the job
• Ability to work independently with minimal oversight

Pay

$15 per hour

Schedule

• Full-time from May through August
• Part-time from September through April (15–20 hours per week)