Finance Supervisor (Financial Specialist III)

The Office of Elections is offering an exciting opportunity to join our team. Working under the General Registrar/Director, this position oversees a $9 million budget, develops agency‑wide budget and fiscal operations, and supervises a Financial & Procurement Assistant. The incumbent must track new and changing legal mandates, analyze their fiscal impact, and assist the General Registrar/Director in securing additional funding to ensure departmental compliance.

Fairfax County encourages candidates who are bilingual in English and another language to apply.

Responsibilities

• Oversees a $9 million budget and develops agency‑wide budget and fiscal operations.
• Supervises a Financial & Procurement Assistant.
• Monitors new and changing legal mandates, analyzes fiscal impact, and assists in obtaining additional funding for compliance.
• Performs professional‑level work in financial management, financial analysis, contracts, cost‑benefit analysis, and long‑range financial planning.
• Plans and prepares the department’s operating and capital budget requests, carryover requests, wire transfers, and the financial accrual process.
• Applies federal, state, and county policies, procedures, regulations, and legislation to maintain financial records for record keeping and internal/external audits.
• Reviews, interprets, and implements laws and procedures to ensure compliance with fiscal and purchasing policies.
• Oversees and develops written financial procedures and policies, and trains managers and staff on compliance.
• Represents the department with the Department of Management and Budget, Department of Finance, and collaborates with other county departments and agencies including DPMM and DHR.
• Oversees purchasing, contracts, approves shopping carts and purchase orders, manages travel program, completes month‑end and year‑end reconciliation, and other fiscal matters.
• Collaborates with management to manage contracts, process informal and formal bids, and sole‑source procurements.
• Serves as subject‑matter expert on financial and budget matters and processes.

Minimum Qualifications

• Graduation from an accredited four‑year college or university with a bachelor’s degree in accounting, business administration, public administration, public policy, or a related field.
• Three years of professional‑level experience in finance, business administration, budgeting, or contract management.
• A master’s degree in a related field or CPA may substitute for one year of experience.

Preferred Qualifications

• Two or more years of experience overseeing, preparing, and projecting budgets.
• Two or more years of experience supervising staff in a financial setting.
• Experience processing monthly and yearly reconciliation for accounts payable, accounts receivable, purchase orders, procurement cards, expenditures, or fund reservations.
• Experience in governmental budgeting, accounting, procurement, and/or financial management.
• Experience working in elections.
• Experience preparing, presenting, and explaining budgetary and financial status and information.
• Intermediate proficiency with Microsoft Office Word and Excel.

Certificates and Licenses

• Must be a registered voter in the Commonwealth of Virginia or be able to become one within 30 days of employment.

Special Requirements

• Completion of a criminal background check and a credit check to the satisfaction of the employer.
• Required to work extra hours during the week and on weekends at times throughout the year based on workload.
• Physical requirements: sedentary work with walking, standing, sitting for long periods, kneeling, reaching, bending; ability to lift, move, push, or pull equipment and supplies up to 30 lb; ability to work with electronic and paper filing systems; visual acuity for computer work; occasional travel and work outside the typical office; ability to work overtime during elections; all duties performed with or without reasonable accommodations.

Selection Procedure

• Panel interview and may include exercise.