FINANCE/PAYROLL CLK II

Responsibilities

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Prepares payroll for department as needed; inputs payroll data; creates and maintains electronic payroll files.
• Updates payroll transactions, budget items, and/or accounts payable entries.
• Performs manual calculation of paychecks.
• Performs weekly edit of paychecks to ensure accuracy before printing.
• Calculate eleventh day pay for substitute teachers.
• Prepares daily receipts register; calculates and records daily receipts for checks and cash received; prepares deposit of daily receipts.
• Prepares sales tax reports to pay district sales tax; sends payment to state offices.
• Maintains petty cash fund; evaluates and processes requests for reimbursements for all departments; reimburses money to employees.
• Prepares requisitions for both material and supplies as necessary for both accounting and finance department.
• Prepares invoices and posts payments.
• Provides technology support for the department.
• Maintains project mailing list and distributes project reports to project managers.
• Prepares school impact fee documentation for refund to builders.
• Serves as fixed asset coordinator for finance and accounting department; keeps track of inventory and tags items as necessary.
• Prepares budget amendments for department.
• May compose, type, and proofread correspondence and other documents.
• Answers the telephone; takes messages; provides information and assistance to district personnel and the public; relays calls to appropriate personnel.
• Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.
• Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, calculator, or fax.

Qualifications

• High school diploma or GED; supplemented by up to two (2) years minimum previous experience and/or training involving clerical or secretarial work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.