FINANCE/PAYROLL CLK II

Essential Functions

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Prepares payroll for department as needed; inputs payroll data; creates and maintains electronic payroll files.
• Updates payroll transactions, budget items, and/or accounts payable entries.
• Performs manual calculation of paychecks.
• Performs weekly edit of paychecks to ensure accuracy before printing.
• Calculate eleventh day pay for substitute teachers.
• Prepares daily receipts register; calculates and records daily receipts for checks and cash received; prepares deposit of daily receipts.
• Prepares sales tax reports to pay district sales tax; sends payment to state offices.
• Maintains petty cash fund; evaluates and processes requests for reimbursements for all departments; reimburses money to employees.
• Prepares requisitions for both material and supplies as necessary for both accounting and finance department.
• Prepares invoices and posts payments.
• Provides technology support for the department.
• Maintains project mailing list and distributes project reports to project managers.
• Prepares school impact fee documentation for refund to builders.
• Serves as fixed asset coordinator for finance and accounting department; keeps track of inventory and tags items as necessary.
• Prepares budget amendments for department.
• May compose, type, and proofread correspondence and other documents.
• Answers the telephone; takes messages; provides information and assistance to district personnel and the public; relays calls to appropriate personnel.
• Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.
• Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, calculator, or fax.
• Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS.
• With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
• Responsible for timely and accurate information they maintain as part of their job responsibilities.

Minimum Training And Experience

• A high school diploma or GED;
• Up to two (2) years minimum previous experience and/or training involving clerical or secretarial work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.

Performance Aptitudes

• Data Utilization: Requires the ability to calculate, compute, summate, and/or tabulate data and/or information. Includes performing subsequent actions in relation to these computational operations.
• Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
• Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
• Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
• Functional Reasoning: Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
• Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.