Finance, Operations and Compliance Manger

Duties and Responsibilities

• Manage the day-to-day financial operations of METC, including accounts payable, accounts receivable, budgeting, and financial tracking
• Prepare monthly, quarterly, and annual financial reports for leadership, trustees, and funders
• Maintain accurate nonprofit fund accounting practices and documentation
• Coordinate and support annual audits, financial reviews, and tax filings
• Ensure compliance with federal, state, and local regulations, grant requirements, and labor-management training fund policies
• Develop and maintain internal financial and operational controls to safeguard organizational assets
• Maintain documentation and reporting necessary for program audits, funder reviews, and regulatory compliance
• Monitor compliance with grant agreements, contracts, and program funding requirements
• Oversee the development, execution, and management of vendor agreements and service contracts
• Maintain a contract tracking system to ensure timely renewals, compliance with deliverables, and adherence to payment terms
• Coordinate with leadership and external advisors to ensure contracts align with organizational policies and funding requirements
• Aid in the creation of organizational policies/procedures that align with funder requirements
• Monitor vendor performance and ensure contractual obligations are met
• Oversee payroll administration to ensure timely and accurate processing of employee compensation
• Maintain staff records and coordinate time allocations across programs and grants when required for funding compliance
• Serve as the primary liaison with HCII payroll, vendors or service providers
• Oversee the administration and effective use of operational systems and portals, including financial systems, platforms, learning management systems, and funder reporting portals
• Ensure systems support accurate data entry, reporting, and compliance documentation
• Coordinate with staff and vendors to troubleshoot issues and improve system functionality
• Identify opportunities to streamline administrative systems and increase operational efficiency
• Work collaboratively with program leadership to ensure financial and operational systems support training delivery and reporting requirements
• Support grant development and reporting by providing financial and operational data and coordinating reporting needs with leadership
• Supervise finance and administrative staff and support professional development and performance management
• Contribute to organizational planning and process improvements that strengthen operational effectiveness

Qualifications

• Demonstrated ability to manage nonprofit financial operations including budgeting, reporting, and internal controls
• Strong knowledge of compliance requirements related to grants, contracts, and nonprofit financial management
• Experience assisting with payroll administration and vendor-managed payroll systems
• Ability to manage vendor relationships and service contracts effectively
• Experience administering operational systems and reporting portals that support financial and program functions
• Strong analytical, organizational, and problem-solving skills with a natural curiosity in data analytics
• Ability to develop reports and communicate complex financial information clearly
• Demonstrated leadership and supervisory skills in a collaborative environment