Finance Manager

Description

Under the direction of the Finance Director, plan, organize and direct the auditing, accounting, budgeting and other financial activities of the City, Successor Agency, and the Health and Wellness Foundation. Supervises work performed by the Program and Financial Specialist and the Management Analyst to ensure all project deadlines are met and internal accounting functions are completed in a timely manner.

• Directs, plans, organizes and oversees the financial and fiscal activities of the Successor Agency, Health & Wellness Center, Capital Improvement Projects, Grants and Assessment Districts.
  • Budget development, forecasting, expenditures, reports, taxes, bonds, pass-through agreements, loans, notes receivable and other activities as required;
• Supervises all general accounting, accounts payable, accounts receivable and purchasing activities for City and the Successor Agency when covering for the Administrative Services Director;
• Confers with the Finance Director on departmental policy, long range programs, and coordination of departmental activities with the activities of other departments and public agencies;
• Aids in the preparation and administration of all City annual budgets as needed;
• Makes recommendations regarding appropriations transfers and financial municipal improvements;
• Manages and supervises staff on all City, Successor Agency and Health and Wellness Foundation annual audits and tax returns;
• Preparation of request for information and proposals in relationship to financial services and supplies;
• Aids the Finance Director on special projects as requested;
• Serve as the Acting Director as needed covering all management meetings, City Council meetings and other scheduled meetings as requested;
• Update the financial forecast quarterly;
• Responsible for yearend work and supervises assigned staff in yearend work to ensure that all timelines are met;
• Aids the Finance Director with the preparation of the MD&A report;
• Reviews balance sheets and trial balances regularly during yearend to ensure proper accountings recorded in all funds;
• Responds to auditors and fields their requests for additional information, etc.

Works with other department heads to ensure that all Capital Projects are recorded correctly at yearend;

Works with the Finance Director on the sales of all the Successor Agency (formerly the Redevelopment Agency) property sales until all properties are sold.

Works with broker to ensure that all the sales documents are executed, property and titles issues are resolved and that the funding is recorded correctly and that the Auditor Controller receives the sale proceeds.

Will serve as staff to the Riverside Country Successor after July 2018.

Assists with the preparation of salary and benefits schedule for budgetary purposes.

Works with other department heads on revenue collections as assigned;

Unwind of the new Market Tax Credit Put Agreement Process with the Finance Director and other assigned staff.

Responds to day to day questions/inquiries from the City Manager's office and from other department heads and management staff.

Provides direction as needed with regards to financial manners.

Reviews treasury report before it is put on the City Council meetings.

Serves as a resource to City departments, officials and public and private agencies;

Coordinates a variety of financial activities, data and information with other City departments and agencies.

Collections, complies, and analyzes complex information from various sources related to assigned programs, prepares reports which present and interpret data, and identifies alternatives, ensures compliance with local, State and Federal regulations;

Assists in review of new State and Federal legislation and accounting standards;

Implements changes;

Selects and monitors the work of consultants and contractors for City services.

Directs the development and implementation of accounting processes for capital improvement projects (CIP) and manages the cost account process for each department working on CIP projects.

Responsible for reporting the removal and addition of Capital Assets to the insurance carriers;

Handles all insurance property claims;

Works with consultants on all restoration of properties and filing of all insurance documents associated;

Attends City Council meetings and presents various items as directed by the Finance Director.

Prepares City staff reports and other board reports as assigned.

Experience/Education

• Typical Qualifications Required:
• Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.
• A typical way to obtain the knowledge and abilities would be:
• BA degree in business administration, accounting or related field;
• Seven (7) years of progressively responsible experience of governmental financial and statistical records;
• Four years of supervisory experience;
• Valid California driver's license with a good driving record at time of appointment

Supplemental Information

• Environmental Conditions
• Working conditions are mostly in the office but may require performing duties outside occasionally.
• Physical Conditions
• Essential functions may require, in the performance of daily activities, bending, stooping, kneeling, standing, sitting, or walking for prolonged periods of time.
• Mobility to work in typical office settings and use standard office equipment;
• Stamina to sit for extended periods of time;
• Strength to lift and move a case of paper;
• Vision to read printed materials, a computer screen and interpret colors;
• Hearing and speech to communicate in person and over the telephone.
• Behavior Requirements
• Dependable, prompt, regular attendance.
• Professional telephone and email etiquette, including returning voicemails and emails promptly.
• Ability to cooperate with the public and co-workers.
• Tolerance for the stress of multiple simultaneous, possible conflicting demands.
• Ability to plan, organize, and prioritize tasks with an attention to detail.

EQUAL OPPORTUNITY EMPLOYER

The City of Desert Hot Springs is an equal employment opportunity employer, and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition, genetic information, religious or political affiliation, or veteran status.

PROBATIONARY PERIOD

Employees in this classification serve a probationary period of one (1) year.

EMPLOYEE LEAVE

• The City offers a generous Vacation and Sick leave program, plus 10 annual holidays and one (1) floating holiday.
• Employees accrue 80 hours per year of sick leave; employees accrue 80 hours of vacation leave for the first five years; after five years, employees accrue additional hours based on years of service.

BACHELOR DEGREE PROGRAM

The City of Desert Hot Springs participates in the Civic Scholars Program and offers its full-time employees the opportunity to earn a bachelor's degree at no cost to the employee. Civic Scholars is an employer sponsored college pathway for the employees of Desert Hot Springs that is fully online and self-paced. Built to be mobile friendly, it allows the working adult to start or complete their bachelor's degree from a regionally accredited, non-profit university with no disruption to their work life balance. Details about this program, and how employees can obtain a bachelor's degree at no cost, is available from Human Resources.

RETIREMENT

• The City participates in the Social Security system and all employees are covered by the Public Employees Retirement System (PERS).
• Employees pay the Member's contribution depending on their prior PERS eligibility. Membership is mandatory. The retirement formula for new employees is 2% at 60, or 2% at 62, depending on prior PERS eligibility, with highest three-year compensation average.

INSURANCE

• The City contributes a maximum amount per month towards the cost of medical, dental and vision coverage available to employees and dependents; life insurance is paid by the City.

DEFERRED COMPENSATION PLAN

• Available for interested employees, offered through ICMA.

DRUG FREE WORKPLACE

In compliance with the DRUG FREE WORKPLACE ACT OF 1988 it is City policy to maintain a drug free workplace.