Finance Legal Administrative Assistant

Essential Duties & Responsibilities

• Manage and prioritize incoming workflow to meet all deadlines.
• Aid in document revisions and preparation of sets of documents to be circulated for execution.
• Draft correspondence, memoranda, and other legal documents from written and oral drafts; draft standard correspondence and other documents.
• Scan, profile, and e-mail client documentation to team members as directed.
• Manage electronic file documentation by saving into appropriate electronic folders.
• Answer telephone calls and forward messages to appropriate staff members as needed.
• Establish and maintain deadlines associated with a file through the appropriate calendaring system.
• Prepare legal and closing documents in both physical and electronic format for deal closings.
• Request conflict of interest checks with Conflicts Coordinator, open files, and maintain all client and general files.
• Conduct periodic review for possible storage of older files and prepare files to be closed.
• Greet clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship.
• Schedule conference rooms for attorney/client meetings.
• Makes travel arrangements when needed; request checks and submit expense reimbursements when appropriate.

Qualifications

• Effective communication in person, over the phone, and through written correspondence.
• Able to ensure accuracy of written documents, including proofreading and editing (e.g., punctuation, grammar, and spelling), with or without reasonable accommodation.
• Able to organize and prioritize numerous tasks and complete them under time constraints, with or without reasonable accommodation.
• Strong organizational skills, interpersonal skills, accuracy and attention to detail.
• Strong time management skills and the ability to work under pressure in a fast-paced busy environment.
• Able to coordinate multiple tasks concurrently and meet deadlines.
• Able to handle confidential documents and information appropriately, with or without reasonable accommodation.
• Able to work effectively and proactively, both independently and within a team environment.
• Strong computer proficiency in the use of relevant software, applications, and programs – MS Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, pdfDocs, TimeEntry, Document Manage System (iManage), and database software.
• Able to recognize, diagnose, and solve issues associated with a transactional law practice among multiple attorneys.

Education & Experience

• Bachelor’s degree from an accredited college or university preferred.
• 5+ years’ experience working with Finance or Real Estate attorneys within a law firm, in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.

Working Conditions

• Normal office environment with little exposure to excessive noise and temperature.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.