Finance Associate, Department of Family Medicine

Essential Duties And Responsibilities

• Process faculty and staff reimbursement requests for travel, professional development, and other approved business expenses.
• Review reimbursement submissions for completeness, accuracy, and policy compliance.
• Communicate with employees regarding required documentation and reimbursement status.
• Maintain organized records of reimbursement transactions and supporting materials.
• Reconcile departmental accounts and financial transactions on a regular basis to ensure accuracy and compliance with university policies.
• Review financial reports, identify discrepancies, and initiate corrective actions as needed.
• Monitor expenditures and maintain supporting documentation for audits and financial reviews.
• Monitor and track Continuing Medical Education (CME) allowances for faculty providers.
• Maintain accurate records of CME expenditures and available balances.
• Verify compliance with departmental and institutional CME funding guidelines.
• Provide periodic reports and updates to faculty and departmental leadership regarding CME utilization.
• Cook up procurement activities for departmental goods and services.
• Coordinate procurement activities for departmental goods and services.
• Prepare and process purchase requisitions, orders, and related documentation.
• Ensure purchases comply with university procurement policies and budgetary guidelines.
• Collaborate with vendors and internal stakeholders to facilitate timely ordering and payment processes.
• Serve as a point of contact for faculty, staff, and vendors regarding financial and procurement processes.
• Provide guidance on departmental procedures, financial policies, and reimbursement requirements.
• Support special projects and other operational activities as assigned.
• Contribute to continuous improvement efforts that enhance efficiency and effectiveness of departmental business operations.

Required Knowledge, Skills, And Abilities

• Knowledge of basic accounting, financial reconciliation, and business operations practices.
• Strong attention to detail and organizational skills.
• Ability to analyze routine financial information and resolve discrepancies.
• Proficiency with financial systems, spreadsheets, and standard office software.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet established deadlines.
• Commitment to confidentiality and compliance with institutional policies and procedures.

Working Conditions

• This position operates in a professional office environment and performs work primarily using computer-based financial and administrative systems.
• The role requires regular interaction with faculty, staff, university administrative offices, and external vendors.
• Hybrid work will be considered, but some onsite presence is required.

Compensation

Compensation range: $20 - $24 per hour based on education and experience.

Supervision

Works as a fully competent and productive individual contributor under moderate supervision. Assignments are generally routine in nature but may require interpretation of policies, independent judgment, and minor adjustments to standard procedures.