Finance and/or Operations Manager

About the role

The Finance and Operations Manager serves as the daily operational backbone of Recovery Cafe San Jose, ensuring the organization runs smoothly, responsibly, and with care. This role oversees day-to-day facilities management, bookkeeping, payroll coordination, and core people operations.

Responsibilities

• Bookkeeping & Payroll:
  • Day-to-day bookkeeping in QuickBooks Online — accounts payable, bank reconciliations, and monthly financial reports.
  • Bi-weekly Payroll processing and compliance.
• People Operations:
  • HR essentials for our 10-20 person team: onboarding new hires, managing exits, maintaining employee records, and serving as the point of contact for HR documentation and staff questions.
• Facilities & Operations:
  • Primary liaison with our host church’s facilities manager for space needs, maintenance, and scheduling.
  • Manage preventive maintenance schedules for our kitchen and coffee bar equipment, and ensure the physical space reflects the care we put into everything else.
• Operational Leadership:
  • When the executive director is out, you're the steady presence keeping things moving.
  • You'll have real authority to make day-to-day operational decisions.

Requirements

A seasoned professional — we warmly welcome mid-career changers, people returning to work, and retirees with relevant experience. Proficiency in QuickBooks Online; comfortable with payroll software (Paychex). HR administration experience, ideally in a small nonprofit, community organization, or people-centered business. Comfortable coordinating vendors, tradespeople, and facilities partners independently — you don't wait to be told when something needs fixing. Sound judgment and a calm, grounded presence — this role requires someone others naturally trust. Genuine alignment with Recovery Cafe San Jose’s mission; lived experience of recovery — your own or a loved one’s — is always welcome here.

Qualifications

Definite potential for the role to expand with the right person. Benefits include paid holidays, plus accrued sick leave and paid time off, as well as working and being with a phenomenal group of humans every day.

Benefits

Benefits include paid holidays, plus accrued sick leave and paid time off, as well as working and being with a phenomenal group of humans every day.

Pay

USD $38 - $45 / hour

Schedule

Part Time