Finance and Grants Analyst

Type: Full-Time

About the role

The Finance & Grants Analyst supports NAMI Chicago’s mission by recording various transactions in the general ledger, creating invoices and reports, and supporting core accounting and financial grant management processes. Reporting to the Senior Director of Finance, this individual is detail-oriented and has strong time management skills. As NAMI Chicago continues to strengthen and scale its finance infrastructure, this role is well-suited for a candidate who is energized by building systems and improving processes in a growing environment. This individual will play a central role in strengthening grant allocation tracking, compliance, and financial operations, and should be comfortable operating with a high degree of autonomy while collaborating closely with leadership.

Responsibilities

• Daily bookkeeping using non-profit fund accounting allocations in QuickBooks Online
• Monthly recording and allocation of credit card transactions
• Preparation of government grant monthly invoicing
• Perform and refine reconciliations across systems (e.g., donor database, prepaid entries, monthly reconciliations between Profit & Loss and Balance Sheet), identifying root causes of discrepancies and improving processes to prevent recurrence
• Review and distribution of employee expense reimbursements using Ramp, an expense management platform
• Audit schedules for annual financial audit
• Monthly reconciliation of donor contributions with the Development team
• Maintain operating cash flow
• Create invoices and record revenue using non-profit best practices
• Identify, investigate, and resolve inefficiencies in accounting workflows, including proactively designing or implementing automation to improve data accuracy, reconciliation processes, and reporting efficiency
• Additional bookkeeping functions and other projects as needed
• Manage day-to-day fund accounting processes including the creation and submission of grant and contract invoices in a timely and accurate matter
• Serve as a key owner of grant financial operations, including tracking expenditures, supporting compliance with Uniform Guidance (2 CFR Part 200), and maintaining clear audit trails across all funding sources
• Contribute to strengthening grant tracking systems, reporting processes, and internal controls
• Responsible for ensuring the voucher process follows all agency and government policies and procedures
• Maintain audit ready invoices files and related supporting documents meeting all accounting government standards and requirements
• Critical review and communication with funders related to ongoing financial management and reporting
• Assist with audits and monitoring reviews, as needed
• Assist in the preparation of grant and contract budgets, as needed
• Manage financial and compliance inputs in government funder portals

Requirements

• Education/Experience: Bachelor’s degree in accounting or related field and/or at least 3 years’ experience in non-profit accounting – experience improving or automating workflows within accounting or other financial systems preferred
• Required Computer Skills: Advanced proficiency in QuickBooks Online (QBO) and Microsoft Excel required
• Additional Computer Skills: Proficiency Microsoft Office Suite, Ramp expense management or similar, Cost Allocation method of accounting preferred
• Desired Soft Skills: Curiosity, systems-thinking, independence

Benefits

• Company sponsored wellness activities.
• Medical, Dental and Vision benefits.
• Company sponsored Life and AD&D Insurance and Long-Term Disability.
• 401k Retirement plan.
• Critical Illness Insurance, Hospital Indemnity, Accident Insurance, Short Term Disability Coverage.
• Generous PTO.

Pay

$65,000 - $75,000 per year

Schedule

Hybrid work policy subject to change, required in-office minimum of 3 days per week