Finance and Budget Manager

Job Responsibilities

• Oversights and monitors key accounting functions including: fund accounting, grants accounting, revenue accounting, accounts payable, accounts receivable, payroll, cost accounting operations, and staffing.
• Oversees and monitors the full budget cycle for CARE.
• Oversees and assists with grants administration including applications, tracking, expense coding, reporting, audits, and close out.
• Provides professional consultation, analysis, and interpretation of financial data for use in management and policy decisions.
• Oversees bi-weekly payroll for approximately 250 CARE employees while adhering to strict deadlines and conducting internal audits of labor charges for compliance with personnel policies and respective bargaining agreements.
• Ensures maintenance of all payroll data, ensuring the highest level of accuracy and confidentiality, and takes ownership for the effective operation of all payroll aspects.
• Provides clarification to employees and managers about paychecks, timesheets, coding, payroll policies, and procedures.
• Interprets and applies terms and conditions of collective bargaining agreements and City Personnel Rules.
• Presents analytical labor and ad-hoc reports for supervisors and managers.
• Oversees leaves and donations requests to ensure data is uploaded for each payroll transaction.
• Oversees expense processing for staff and ensures accurate record keeping and timely reimbursements.
• Supports the preparation, analysis, review and publication of the City's financial reporting.
• Ensures accounts payable transactions are processed in compliance with City purchasing rules, policies and procedures, applicable accounting standards, federal, state and city laws, and applicable grant and contract terms.
• Collaborates with consultants and other vendors to ensure accuracy and timely payment of invoices.
• Administers CARE’s commercial credit card process.
• Responsible for overseeing monthly and fiscal year-end closing processes, including journal entries, inter-fund transfers, reconciliations, accruals, and reviewing/reconciling assigned accounts and funds.
• Reviews, and supports internal accounting controls policies, procedures, and practices while ensuring compliance.
• Documents accounting policies and procedures, including creation of desk manuals in accordance with best practices.
• Aids in process improvement projects.
• Prepares supporting work papers and other documents to assist with financial audits.
• Supports department goals in promoting diversity and social justice.

Qualifications

• Bachelor's degree in Accounting, Business Administration or related field (requires satisfactory completion of at least 24 semester hours or 36 quarter credit units in accounting with no substitution allowed) and/or professional certification as a CPA, plus four years professional experience in accounting, auditing, financial analysis, or related work (or a combination of education, training, and/or experience which provides an equivalent background required to perform the work of the class).
• Successful candidates must pass an FBI Criminal Justice Information Systems (CJIS) fingerprinted background check to be employed by the department.