Finance and Administration Director (Sr Director DOQ)

About the role

South Puget Sound Habitat for Humanity is an affiliate of Habitat for Humanity International focused on providing affordable housing solutions in Thurston and Lewis counties. We believe that every person deserves a decent place to live. Our work includes building new, energy-efficient homes, preparing households for homeownership, guaranteeing affordable mortgages to homebuyers, performing critical housing repairs, and running two successful resale stores.

This role is responsible for the financial health, human resources, and organizational integrity of South Puget Sound Habitat. Working closely with the CEO and leadership team, the director provides financial strategy and direction, oversees budgeting and forecasting, and ensures strong financial controls, reporting, and compliance. The director leads the organization’s human resources function, supports a strong and well-run workplace, and oversees key areas of organizational policy, risk, and third-party requirements. They also supervise staff responsible for accounting and regulatory obligations and help ensure the organization has the systems, information, and resources needed to make sound decisions.

South Puget Sound Habitat’s complex business structure includes construction expenses, grant compliance and billing, a mortgage portfolio, home sales, retail store operations, and general nonprofit operations. This role plays a central part in building the financial and organizational capacity needed to manage that complexity and support sustainable growth. There is opportunity to make this role into a senior director role, depending on qualifications.

Who should apply

You are a strategic, detail-oriented finance and administration professional who knows that strong financial management is the foundation for a healthy, growing organization—and wants to put those skills to work for a mission-focused organization. You zoom out to understand the big financial picture, build budgets and forecasts, evaluate options, and turn numbers into information that helps people make good decisions. You roll up your sleeves to strengthen internal controls, resolve HR questions, and turn policies into processes people can actually follow. You build systems that keep the trains running, make the complicated stuff less complicated, and give everyone a clearer path forward. You’re a thoughtful leader who develops people and processes, spots risks before they become problems, and brings both strategic thinking and practical follow-through to the work. You believe that getting the behind-the-scenes stuff right gives everyone else more room to advance the mission.

Responsibilities

• Financial Oversight and Budget Management (45%)
  • Set an ongoing short- and long-term financial strategy for the organization by evaluating past performance, exploring alternate approaches, and building financial models.
  • Create procedures for financial internal controls; ensure broad organizational adherence.
  • Develop accurate, clear budgets for a broad range of organizational purposes (annual budget, proformas, grants, loans, reporting, etc.).
  • Create cashflow forecasting tools; manage rolling forecasting and recommend course changes as needed.
  • Oversee and coordinate accurate, complete annual audits in sufficient time to meet reporting deadlines.
  • Manage investment accounts, lines of credit, and loan applications; track and coordinate associated obligations/compliance/reporting.
  • Ensure financial statements and reports meet industry standards, accurately represent financial position, and are delivered in a timely manner.
  • Oversee accounting specialist (accounting, payroll, reporting, grant billing, registrations); ensure day-to-day accounting is standardized, accurate, and timely; act as back-up accountant as needed.
• Human Resources Administration (30%)
  • Maintain compliance with federal, state, and local employment law; ensure the employee handbook, job descriptions, HR policies, and employee files are current, complete, and compliant.
  • Build and consistently apply standardized processes for recruiting, hiring, onboarding, performance evaluation, professional development, and separation.
  • Manage employee relations matters to resolution, working with supervisors and legal counsel as appropriate.
  • Lead the annual benefits renewal process; evaluate benefit options against market benchmarks and employee needs and make recommendations; ensure accurate and timely enrollment and change processing.
  • Maintain and adjust agency compensation philosophy and pay bands as necessary; document and execute compensation decisions.
• Organizational Integrity and Third-Party Compliance
  • Develop and seek approval for key organizational policies; operationalize policies by creating and maintaining standardized procedures and systems; train team as needed.
  • Oversee compliance specialist (grant contracts/compliance/billing, insurance, reporting, home closings, safety); ensure responsibilities are carried out accurately and with integrity.
  • Track and assess organizational risk (financial and more broadly); surface risk concerns and recommend mitigation options; carry out solutions as needed.
• Leadership, Teamwork, and Inclusivity (10%)
  • Maintain a “team first” outlook, supporting the success of the team and the mission in attitude, ideas, and actions.
  • Meet and endorse organization standards for record keeping and information sharing.
  • Contribute to organization events, helping as necessary with set up/take down, management, networking, and various tasks.
  • Participate in intentional learning efforts, including events relating to understanding institutional racism and building cultural competency.
  • Participate as an active member of the leadership team in organizational strategy discussions, operational planning, and culture-building.
  • Supervise direct reports and team to success; provide clear direction, regular feedback, professional development support, and performance evaluation.

Requirements

Education and Experience

• A bachelor's degree in accounting, finance, public administration, business administration, or a closely related field required; Master of Business Administration or similar preferred.
• A minimum of six years of progressively responsible experience in finance or similar; nonprofit or construction finance experience preferred.
• A minimum of three years of progressively responsible experience in human resources or similar (may be part of above experience).
• At least two years in a supervisory or leadership capacity (may be part of above experience).

Required Knowledge, Skills, and Abilities

• Strong knowledge of financial management, including budget development, cash flow management, financial reporting, and internal controls.
• Working knowledge of Generally Accepted Accounting Principles (GAAP), including fund accounting concepts and restricted/unrestricted net asset classification.
• Proven ability to manage independent financial audits to resolutions.
• Proven ability to develop and implement financial and human resources policies, procedures, systems, and trainings.
• Strong understanding of human resources practices and principles, including legal requirements; proven ability to perform broad human resources functions.
• Strong supervisory and leadership skills, including demonstrated ability to develop staff, manage performance, and build a high-functioning team.
• Excellent written and verbal communication skills, with ability to translate complex information to common language.
• Tech-savvy, with proficiency in accounting software (QuickBooks experience preferred), Excel, and specialized systems (e.g. HR, project, etc.). Ability to adopt and optimize new technologies as needed.
• Ability to handle sensitive and confidential information with discretion.
• Ability to pass a background and reference check.
• Commitment to the South Puget Sound Habitat mission and core values.

Preferred Knowledge, Skills, Abilities

• Experience with construction accounting, job costing, or capital project finance.

Core Values

• Diversity, equity, and inclusion: We value diversity and aim to make our workplace and services accessible and welcoming to all, especially those who are most often marginalized and misunderstood.
• People First: We consider the human impact of our decisions and prioritize well-being as well as closing equity gaps.
• Community: We understand that we are connected to one another and that we must root our efforts in trust and collective achievement.
• Future Generations: We strive for lasting change. Our plans, designs, and decisions don’t just impact the here and now; they are opportunities to serve future generations as well.
• Integrity: We do what we say we will do, and we do it honestly, ethically, and equitably. We hold ourselves accountable for our actions.

Pay

Salaried. Position range: $85,000-$110,000; hire range: $85,000-$97,000. (DOQ Sr Director: Position range: $90,000-$125,000; hire range: $90,000-$109,000)

Schedule

40 hours per week. Typical business hours with some flexibility for preferred schedules. Occasional evening or weekend availability may be required.

Benefits

• 26 vacation/sick/personal days initially, increasing over time
• 13 holidays
• 85% employer-paid health, 50% employer-paid dental, 100% employer-paid vision
• Simple IRA with 3% match

Work Environment

This position will be based in our office located at 910 5th Ave SE in Olympia. It can be reached by car or public transit. The building is accessible. This position will have a desk, computer, and phone line in a designated workspace. Some off-site, local travel is required. Limited regular remote work is acceptable.

This position will be regularly required to use a computer keyboard and screen, communicate with others, reach with arms and hands to file and use a phone, and sit for extended periods.