Finance and Accounting Manager

Position Summary

The Finance and Accounting Manager is responsible for the day-to-day accounting and financial operations of Princeton University Store. This role ensures accurate financial record-keeping, strong internal controls, timely vendor payments, disciplined reconciliation processes, and dependable financial reporting.

Key Responsibilities

• Manage monthend close activities, including journal entries, accruals, account reconciliations, and supporting schedules
• Analyze monthly results, identify variances and issues, and support followup actions and reporting
• Oversee accounts payable processes to ensure invoices and expenses are processed accurately and on time
• Strategically schedule vendor payments in alignment with vendor terms, cash flow needs, and business cycles
• Review and approve payments to ensure proper documentation, coding, and policy compliance
• Resolve vendor issues, including credit holds, statement discrepancies, and payment questions
• Lead daily cash and sales audit processes, including reconciliation of deposits, credit card activity, and point-of-sale transactions
• Monitor transaction variances and ensure prompt investigation and resolution
• Oversee credit card batch settlement and reconciliation to bank activity and sales records
• Partner with merchandising, receiving, and operations teams to maintain accurate product costs in NetSuite and related systems
• Support financeside inventory analysis, margin review, and opentobuy reporting in partnership with the Head of Finance and Operations and merchandising leaders
• Oversee bank account and credit card reconciliations and resolve discrepancies on a timely basis
• Aid with budgets, forecasts, reforecasts, variance analysis, and ongoing reporting needs
• Serve as backup support for payroll-related processing and employee data administration in Paychex and related systems
• Prepare and file applicable taxes, including state use tax, New Jersey litter control tax, and other required filings
• Cover documentation and support for the annual audit and other compliance needs
• Identify opportunities to improve finance workflows through stronger systems use, process improvement, automation, analytics, and thoughtful application of AI-enabled tools where appropriate
• Partner with the Head of Finance and Operations on implementation, testing, documentation, adoption, and stabilization of financerelated systems improvements

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field required
• Minimum of five years of progressive accounting experience required
• Experience in a retail, multilocation, consumer products, or high-volume transaction environment strongly preferred
• Handson NetSuite ERP proficiency is required
• Advanced Excel skills, including modeling, reconciliation, analysis, and reporting
• Strong experience with ERP systems in a finance and accounting environment
• Strong analytical and problemsolving ability, with sound accounting judgment
• High level of accuracy, organization, and followthrough
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Professional presence and the ability to work effectively across finance, operations, merchandising, and leadership
• Comfort using modern systems and technology to improve efficiency, reporting quality, and workflow effectiveness, including practical experience with automation, analytics, and AI-enabled tools in a professional setting