Finance Administrator

About the role

Raphael & Associates is a globally recognized third-party claims administrator and independent claims adjusting firm, known for delivering exceptional service. We understand the importance of staying agile in a dynamic market and pride ourselves on tailoring our solutions to meet the unique needs of each client. While the work we do as a claims organization is complex, our mission is clear: to deliver outstanding service, attract and retain top-tier professionals, and leverage industry-leading technology to drive results.

As a leader in the industry, we offer dynamic and rewarding career opportunities for individuals who are driven to make an impact. Our culture is built on collaboration, innovation, and a shared commitment to excellence. We value professionals who bring creativity, vision, and a proactive, results-oriented mindset. We are seeking experienced, motivated, and forward-thinking individuals to join our team and contribute to our continued success.

Responsibilities

• Support the implementation and administration of approved employee compensation changes, including new hire compensation, promotions, salary increases, bonuses, and other adjustments.
• Coordinate the administrative logistics of compensation changes, ensuring approvals are documented and updates are accurately reflected in payroll and employee records.
• Support payroll processing by collecting, reviewing, and validating payroll information, including compensation, hours, deductions, bonuses, reimbursements, and other payroll-related data.
• Review payroll reports for accuracy, identify discrepancies, and coordinate corrections as needed.
• Assist with payroll reporting, reconciliations, audits, year-end activities, and employee payroll inquiries.
• Manage the administrative lifecycle of the company's 1099 network, including onboarding, ongoing maintenance, documentation, payment processing, expense reimbursements, and offboarding.
• Administer contractor onboarding by collecting required agreements, tax forms, insurance documentation, payment information, and other required records.
• Maintain accurate contractor profiles and monitor documentation for expiration, missing information, or compliance requirements; follow up as needed to obtain updates.
• Coordinate changes to contractor information, payment details, rates, status, credentials, and other administrative records.
• Review contractor invoices and expense reports for completeness, accuracy, appropriate approvals, and compliance with established requirements.
• Process approved contractor payments and expense reimbursements in accordance with established schedules and procedures.
• Maintain contractor payment and expense records and assist with year-end 1099 reporting and related documentation.